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Minutes of 05/05/2008

May 11th, 2008

Carroll Board of Selectmen
Meeting Minutes
May 5, 2008

"These minutes of the Town of Carroll Select Board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions, deletions and corrections by the Select Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSA 91-A:2."

Minutes recorded by Maryclare Quigley, Secretary

Board members present: Bonnie Moroney, Christopher Hancock

The meeting was called to order at 7:00 PM.

Members of the public present: Roberta McGee, Mike Gooden, Carmine Fabrizio, Bill Dowling, Tom Gately, Bill Rines, Harold Garneau, Joan Karpf, Leslie Bergum

Pledge of Allegiance

The board announced the approval of bills and signing of checks.

Chairman Moroney moved to accept the minutes of April 28, 2008, as written. Selectman Hancock seconded and the motion passed unanimously.

Stan Borkowski�s report has not yet been received.

Chairman Moroney announced that the Building Committee is trying to pull everything together for going forward. This will allow engineering teams to get the design started for the annex fire department in Bretton Woods and the police department here. The Committee has expressed concern that the land donation is not complete yet, so she�s been in touch with Bernie Waugh, who sent a revised draft of an agreement to the Town with a copy to Mike Brunetti at BW Development. Mr. Brunetti advised Chairman Moroney that he had a meeting scheduled with their lawyer later in the week. Chairman Moroney asked that Atty. Waugh be contacted for a final copy of an agreement that might be signed at Monday�s meeting, and she also stated that she would contact Mr. Brunetti about attending the meeting for this purpose. Ms. Moroney then went on to explain the procedure for locating a building and getting design plans which would also keep room for the future for the Library, Historical Society, etc. Apparently several groups will be asked to take part in this process, ideas will be accepted and narrowed down and those remaining will be asked to bid on the project. Once one is chosen, a survey of the property is done to pick out the best location and it goes from there. The Building Committee is hoping to get the request for bids out by the second or third week in May and ask for bids to be received in June, so they can work on a warrant article for October. A brief discussion of locations for buildings took place, and Bill Rines noted that there may be more useable land than once thought as a drain has been put in and a culvert could be installed. The company chosen for design and placement will be able to show us options for locating the building(s) along with estimates of the costs involved.

The Chamberlain/Daly property regarding the removal of trailers was brought up. It was reported that Stan had picked up information emailed from Atty. Tanguay and because the property is now legally owned by Ms. Daly certain changes must be made. When these are brought in by Stan, they will be forwarded on to Atty. Tanguay.

Changing savings accounts to PDIP was mentioned, in particular, landfill closure and fire/emergency, which had been put on hold until other banking changes had been made. As these have been concluded, this should now be looked into.

A new Trail Crossing Agreement for a waterline is being awaited. It was requested that this be looked into.

Chairman Moroney asked about the Town Hall decking. Bill Rines advised the crew is working on completing the bathrooms first, and then will work on this.

Chairman Moroney noted that she will be calling PRIMEX to request rates and coverage for property/liability insurance so we can compare it to what we have and what we will need. She also advised that we are finding out about FEMA required classes as we progress with the emergency preparedness and hazardous planning and John Goodney will be finding out what is needed next.

Members of the U.S. Forest Service attended the previous meeting to discuss the White Mountain National Forest and Chairman Moroney reiterated that they are looking for feedback regarding their future plans. She read through their Recreation Facility Analysis and proposal of work which is being considered for over a period of five years. Leslie Bergum said she had been looking around and noticed other towns are utilizing solar equipment and wondered how it was determined where it would be used. She also wondered if they are getting feedback from people who utilize the services. Ms. Moroney said she believes the Rangers have made the determinations, so while there is none from individuals, they are looking for town support. She said she understands that this was only Phase I and they plan to have several more meetings.

It was asked if it was usage or something else that the analysis was based on and how they allocated funds. It was noted that the plan calls for closing the Mt. Cleveland Wayside site presumably for lack of use, however, it was the general feeling at this meeting that this may be used much more than they think. Joan Karpf said the Conservation Commission has initially been contacted for feedback and though there had been nothing since, she offered to look into the funding, etc., for the Board--to which they immediately agreed. It was also suggested that although the Mt. Cleveland area is not in Carroll, it�s actually in Bethlehem, the Town should send an email expressing their concern about closing it and perhaps more study be done on its actual usage. It was agreed that this be done.

Chairman Moroney read an email from the Coalition Communities regarding SB539 which will reinstate donor towns if it is passed. All are urged to contact their representatives about this.

Bill Dowling brought in ad copy for the brush clearing that needs to be done at the old landfill site. It was decided to give a two-week period to answer, so other dates will be determined from that; i.e. when bids must be in and at which Selectmen�s meeting they will be opened.

Chairman Moroney made a motion to: accept the ad and place it in the local paper. Selectman Hancock seconded and the motion passed unanimously.

The secretary asked about the rental of the Town Hall by non-residents as the office had been contacted about the possibility. Chairman Moroney stated it is the policy to allow the use of the Town Hall only to residents or someone who has a tie with the Town.

Joan Karpf and Leslie Bergum spoke to the Board about the Ammonoosuc River designation with the Rivers Management and Protection Program. Reasons for having the protection of the designation are numerous but include water quality, as in many towns it is the source of their drinking water. A local river management advisory committee (LAC), made up of representatives from each town a river runs through, is responsible for developing a management plan which is generally based on specific local need, interests and concerns. A portion of the River is already designated and they are currently working on the upper reaches of it, with an eventual goal of getting the entire River designated. Ms. Karpf and Ms. Bergum are our representatives on the LAC and are looking for support from the Town which will allow them to seek grants for signs, among other things. They brought a letter which they requested the Board consider signing. Chairman Moroney read the letter and made a motion to: put it on our letterhead to sign at next week�s meeting. Selectman Hancock seconded, and it passed unanimously.

Harold Garneau asked if the MOA from the Bureau of Trails had come in and been signed yet. This is very important to have before the bridge can be moved to its temporary quarters as it gives the Town the authority to place it on their property. Discussion ensued as to the approximate location for this. Mr. Garneau said he would make a call and inquire about it. Ms. Karpf asked if there was a timeline for the project. Chairman Moroney said it started about two weeks ago with the contractor who was awarded the bid and they should be setting up trailers in a couple of weeks, followed shortly by blocking off the bridge to begin. Completion is expected in October.

Discussion of the removal of the bridge followed, including the way in which it will be done as well as retaining its historic designation. It was noted that the Historical Society plans to put a plaque with its age and possibly other details . It was also stated that refurbishing will be done professionally when the time comes (when Ms. Karpf wondered if she would have to pick up a paint brush!). Mr. Garneau explained the minimum amount for this will be $37,500 for scraping the loose paint, priming and painting. Sandblasting, etc., will be in the vicinity of $55,000. Chairman Moroney offered help if Mr. Garneau needs it when making final contacts for the project.

Selectman Hancock asked Bill Rines about the highway truck that is presently being repaired. Mr. Rines said that it made economic sense to have other work done while these extensive repairs are being made, with the engine already out of the truck. He is in hopes of having it back by mid-week, after the shop has a day to run it following the repairs.

Mike Gooden announced that the Historical Society is sponsoring a talk and slide show by Ben English of Wednesday, May 7, on hiking through the White Mountains.

A work session for the Highway Department then took place. Bill Rines brought a summary of duties that he had been able to obtain which could apply to the helpers. He also offered to bring in job descriptions that he will get from other companies. Chairman Moroney will also try to find some and suggested asking other towns for theirs for helpers and road agents. Discussion took place about responsibilities if we had a �water department� person. If there were a certified person, it was agreed that it could save the Town a rather substantial amount of money. Mr. Rines said he would contact some local companies to get information about classes for water and sewer treatment. Among the names mentioned was Sheldon Towne, as he has been an instructor in Berlin for this, about the possibility of having classes here and inviting other towns to participate. It would be good if this is something he could help with, but if not, perhaps he could give some suggestions about it. Another idea was to talk with Concord, if we can provide the space, perhaps they could have the instruction up here.

Chairman Moroney asked if the Department had been able to do anything with the bathrooms at the Recreation area. There is apparently a substantial amount of basic carpentry to do which they will schedule in as they can. The Board requested that they put this as a priority to get it done before the season starts, and at the same time to continue clearing the area of the trees and brush. The Rec Committee had hoped to do this themselves last year, but couldn�t get to it.

Mr. Rines was also asked if he had ordered doors to replace the old ones at the Town Hall. He said he had not as he is asking Northeast Glass for a quote. The Board agreed that was a good idea and requested that he go forward with it.

Mr. Rines also advised that the town sweeping is all done.

There being no further discussion, Chairman Moroney declared the meeting ended at 8:58 p.m.

Action Items:

Industrial Park land use - CEDC
Chamberlain/Daly property
Website
PDIP
Policy/Procedures Manual
Trail Crossing Agreement � waterline
Town Hall Decking
Prop/Liability/Medical Insurance options
Ad, Old Landfill Clearing
Water/Sewer Treatment Certification

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