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Minutes of 07/28/2008
August 1st, 2008
Carroll Board of Selectmen
Meeting Minutes
July 28, 2008
"These minutes of the Town of Carroll Select Board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions, deletions and corrections by the Select Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSA 91-A:2."
Minutes recorded by Maryclare Quigley, Secretary
Board members present: Bonnie Moroney, Christopher Hancock
The meeting was called to order at 7:11 PM
Members of the public present: Roberta McGee, Leslie Bergum, Bill Smalley, Jeff Duncan, Billy Rines
Pledge of Allegiance
The board announced the approval of bills and signing of checks.
Chairman Moroney made a Motion to: accept the minutes of July 21, 2008, as written. Selectman Hancock seconded, and the Motion passed unanimously.
Stan Borkowski’s report was not received.
Chairman Moroney asked about the progress of the NIMCAST surveys which the Fire, Police and Highway Departments have to complete and return to John Goodney by August 8. Jeff Duncan said the Fire and Police surveys will be in by the 8th. Billy Rines said he had been looking over his and there are a number of questions that he wasn’t at all sure of. Chief Duncan said there are some that don’t pertain to us and suggested Mr. Rines speak with Mr. Goodney who can advise how they should be handled.
Chairman Moroney read information received from Stiles Fuel when we telephoned regarding heating oil for the winter. We were told by Vickie in their office that they are not recommending at this time that customers lock into a price as the market is in fluctuation and there is no reason to rush into anything. She suggested that we keep in touch with their office as they are monitoring prices closely.
The following items were approved and signed:
Intent to Cut – Crowley Equipment had been brought to the site in anticipation of starting the
cut, and they used Parker Road. It was suggested they be asked to use
Ledoux Road as that was a more direct route to where the operation
would be and the heavy trucks might damage Parker Road, which is
already in need of repair. Chairman Moroney asked if the Road
Agent would take care of this which he agreed to.
Certificate of Occupancy – Travers
Water Warrant – Buswell, Leonard Beaulieu
The third invoice for the new bridge in the amount of $165,251.70 was received. Chairman Moroney made a Motion to: sign the application for payment to Bayview Construction Corp. and approve payment and Selectman Hancock seconded. This passed unanimously.
The Chairman read a letter from the Town to Roberta Daly regarding the removal of the two trailers from her property on Brook Road. Due to many and varied circumstances, the Town has been patient regarding this situation for many months. However, according to her recent letter, Mrs. Daly as stated they will be removed by the end of September whether or not she sells the property in question. The Town has advised an Enforcement Action will be filed October 1, 2008, if the trailers are still there.
Certification for water treatment and distribution had been discussed at previous meetings and information regarding classes was received from John Dyer from White Mountains Community College. They are offering to have a Basic Water Treatment and Distribution course, to prepare for the Grade I certification exam, here in Carroll. An ad will be placed in local newspapers as it is open to other towns, and they want to see what interest there may be. They will require a minimum of six and a maximum of 12. My Dyer sent copy for this and we will add our contact information to it. Chairman Moroney made a Motion to: Put the ad in the Democrat and the Courier for one week. When we see what the response is, we will decide where to go from there. Selectman Hancock seconded and it passed unanimously.
Chairman Moroney advised that the LGC will be offering their Flu Vaccine Reimbursement Program again this year and asked Chief Duncan if he planned to offer the vaccine program again. He said he was and had not received the letter, so the Chairman requested a copy be given to him.
Brief discussion on replacing the old front door at the Town Hall took place. The estimate from Northeast Glass came in at just under $4,000 and it was felt that perhaps they should try to get another, which will be done.
Roberta McGee asked if someone is going around checking 911 addresses. Chief Duncan said they are. This is part of the program which eventually will have all calls dispatched based on the GPS coordinates. He also informed the Board that the Town is actually ahead of schedule by several years on this.
Leslie Bergum read a letter from the Chairman of the Ammonoosuc River Local Advisory Committee, which Mrs. Bergum and Joan Karpf are the Town’s representatives to. The letter is requesting $50 from each town on the River (which make up this Committee) to help cover miscellaneous expenses such as postage, copies and batteries for water testing equipment, as there is no charge for their services. There was some discussion that this would be more appropriately covered by the Conservation Commission. Therefore, Chairman Moroney made a Motion to: Send $50 from the Conservation Commission. Selectman Hancock seconded and it passed unanimously.
Chairman Moroney read a note from Jo Cabral thanking the Town for the flowers she received after her car accident.
Jeff Duncan spoke about the septic system at the fire station. He said he was asked to come back to discuss money when he had a better idea of the cost. He said it would $8,500, plus electric, which he has not received a quote on yet, but believes it will be in the vicinity of $500 to $600. He has spoken with the Road Agent, who will be able to take $7,500 from one of his General Building lines. Chief Duncan reminded that this is in addition to $1,100 invoice already paid out for the design. Chairman Moroney said she believes the total project, start to finish, will be about $12,000, which Chief Duncan agreed was a fair conclusion. It was also reiterated that this system is designed for the existing town property, and there will not be a need to acquire any more land.
As there was no further business, Chairman Moroney declared the meeting ended at
7:47 p.m. and moved to go into Executive Session for personnel matters. The Board was polled and went into executive session.
At the close of executive session, Chairman Moroney made a Motion to: return to public session and seal the minutes from executive session. Selectman Hancock seconded and the motion passed unanimously.
There being no further discussion, Chairman Moroney made a Motion to: adjourn the meeting. Selectman Hancock seconded and the Motion passed unanimously. Chairman Moroney declared the meeting ended at 9:05 p.m.
Action Items:
Industrial Park land use - CEDC
Daly property
Website
Policy/Procedures Manual
Trail Crossing Agreement – Waterline
Town Hall Decking