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Minutes of 09/22/2008

September 26th, 2008

Carroll Board of Selectmen
Meeting Minutes
September 22, 2008

"These minutes of the Town of Carroll Select Board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions, deletions and corrections by the Select Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSA 91-A:2."

Minutes recorded by Maryclare Quigley, Secretary

Board members present: Bonnie Moroney, Christopher Hancock

The meeting was called to order at 7:07 PM

Members of the public present: Ann Fabrizio, Carmine Fabrizio, Claire Gritzer, Leslie Bergum, Jeff Duncan, Billy Rines, Mike Gooden, Tom Gately, Lori Hogan, Cyndi Smith, Roberta McGee, Joan Karpf, Evan Karpf

Pledge of Allegiance

The board announced the approval of bills and signing of checks.

Chairman Moroney made a Motion to: accept the minutes of September 15, 2008, as written. Selectman Hancock seconded and the Motion passed unanimously.

Stan Borkowski’s report was received and posted.

The following items were approved and signed:

Intent to Cut – Bretton Woods Land Co., LLC
Water Warrant – Roesbury, Giovanni Monticello Investors
Certificates of Occupancy – Maturo
Letter to Bishop John McCormack, on behalf of the parishioners of St. Patrick Church. This is
hopefully to help explain the impact on them and the Town after Fr. George Majka’s
transfer and the Mass time having been changed from 8:15 a.m. to 4 p.m. on Sunday.

Ann Fabrizio and Roberta McGee each thanked the Board for writing the letter.

Actions Items followed up:

Daley property –The sale is nearly complete and removal of the trailers has begun.
Policy/Procedures Manual -- Awaiting budget for completion.
Industrial Park land use - CEDC, Website, Town Hall Decking; all on hold for the time being.

Chairman Moroney noted that she had received a copy of an email to the Long Term Care Commission and AARP New Hampshire from Governor John Lynch regarding the cost of heating fuel this winter. Also included was a notice announcing their action plan for helping the low income families and the elderly. Mrs. Moroney asked that this be posted on the bulletin board in the Town Hall.

Next was the budget schedule beginning with Zoning Board of Adjustment and presented by Joan Karpf, Chairman. Mrs. Karpf noted the amount for the secretary was increased from $950 to $2500. This is based on the expenditure at this time at $1,721.51. The ZBA has been extremely busy this year particularly with the development in Bretton Woods, and it is expected to continue for at least the foreseeable future. Postage was also increased from $250 to $700, again due to the higher volume of business. Lines that decreased are office supplies from $100 to $50, advertisements from $250 to $225, legal expenses from $1,500 to $1,250, and workshops from $500 to $300. Again, these were based on current usage. Two lines remained the same, miscellaneous at $1 to keep the line open in case of a future need and salaries for the members of the Board at $600. Mrs. Karpf does not take a salary but feels it should be unchanged as new members may come on. A question was asked about the reduction of the legal line, and it was stated this is basically for advisory purposes; if anything were to come up, it would become a town issue which would come from the town legal line. The total proposed ZBA budget is $5,626. Chairman Moroney made a Motion to: Accept the ZBA budget as presented. Selectman Hancock seconded and it passed unanimously.

Again as Chairman, Mrs. Karpf then presented the Conservation Commission budget. This will remain the same as 2008, but with a reallocation of $10 from operating expenses to a new line for annual LCIP monitoring. Mrs. Karpf explained this would be for photos and postage as the Commission monitors lands that the town oversees. Thus for 2009 the proposed amounts are annual LCIP monitoring, $10; membership NHACC, $150; workshops $200; operating expenses $140 for a total of $500. Chairman Moroney made a Motion to: Accept the Conservation Commission budget as presented and Selectman Hancock seconded. The Motion passed unanimously.

Evan Karpf then presented his Health Officer budget. The salary line will remain at $1 to keep it open, as Dr. Karpf does not take one; travel line has been increased to $300 from $150 because of the cost of gas; supplies line is increased from $75 to $500 as Dr. Karpf wants to get equipment and holders to display the various flyers and pieces of information that he has available for the public; and the budget line will remain the same at $300, for a total of $1,101. Chairman Moroney made a Motion to: Accept the proposed budget as presented. Selectman Hancock seconded and it passed unanimously.

Dr. Karpf went on to present the proposed budget for the Planning Board. The secretary line has been increased from $4,000 to $5,400 because of the increase of business, particularly in Bretton Woods. Member salaries remain the same at $1,000. (Dr. Karpf does not take a salary). Postage has increased from $500 to $1,500; advertisements are decreased from $1,000 to $500; legal (which is already over at $6,905.34) has been increased from $4,000 to $9,000; engineering (currently over at $11,767.49) has been increased from $7,000 to $15,000; and Code Enforcement will remain the same at $7,000. These past five items are all at least partially reimbursable by the applicant. Other lines include office supplies which is decreased from $300 to $200; North Country Council Dues increased from $1,900 to $2032.47; circuit rider remain at $1; registration fees decreased from $300 to $100; training/travel decreased from $1,500 to $1,000; miscellaneous decreased from $200 to $100; and maps remain at $1,000; Master Plan remain at $1,000 and good and welfare remain at $500. The total proposed budget is $45,333.47. Discussion ensued regarding code enforcement and that a process is being put into place whereby the town will be notified as each step of construction is completed for inspecting, whereas previously it had been somewhat ambiguous. It had been asked about what the maps were for and Dr. Karpf explained that when land changes occur, such as when a subdivision takes place, the town maps must be redone to reflect these changes. Discussion took place about various types and costs of mapping and it was agreed that it would be sometime before our mapping would be different from the paper ones.

Chairman Moroney made a Motion to: Accept the proposed Planning Board budget. Selectman Hancock seconded and it passed unanimously.

Lori Hogan, Chairman of the Budget Committee, presented their budget next. The salary line is $1, to keep the line for possible future use; expense, $50; and training/mileage, $250, down from $350, for a total of $301. Chairman Moroney made a Motion to: Accept the proposed budget of $301 and Selectman Hancock seconded. The Motion passed unanimously.

Mrs. Hogan, as Chairman of the Recreation Committee, then presented their Program budget. Starting with the telephone line, $1,025 up from $600, which includes a second telephone and its installation in the Rec building; equipment and supplies $400 up from $1, previously items under this line were paid through the Town; parties, $1, to keep the line open; ski program (for buses), the same at $1,000 (this amount is half of the actual cost as it is shared with Whitefield); field/court repair, $1,500 up from $1,000; building repair, $500 up from $200; transportation, the same at $2,000; and staff training (life guard, CPR, water rescue, etc.), the same at $2,000; and wages at $20,680, up from $19,615, to cover training hours. The total proposed budget is $29,106. Chairman Moroney made a Motion to: Accept the proposed amount of $29,106 and Selectman Hancock seconded. It passed unanimously.

Claire Gritzer, Chairman, came in with the budget for the Trustees of the Trust Funds. Prior to her presentation, she brought a response to a question apparently asked last year about volunteers versus employees. In essence, if there is money paid, then it should be as wages and reported on a W-2. Mrs. Gritzer then proceeded with the budget; salaries, $950 up from $840; Supplies, $130 up from $50; ed/seminars (training & travel) $647.25 up from $500. Discussion took place regarding the latter and it was decided rather than staying overnight in North Conway, they would travel, and while it would increase the amount for gas, it would reduce the overall cost. Chairman Moroney made a Motion to: Accept the proposed budget of $1,692.70, Selectman Hancock seconded and it passed unanimously. Mrs. Gritzer provided copies of the various accounts that the Trustees manage and she said there are other accounts that might be invested, she was just waiting to hear from the Select Board.

Jeff Duncan, Fire Chief, presented the last budget for the meeting. He explained there are various salary lines that are obligated by the employee benefits package. Chairman Moroney reminded everyone that these salaries will be discussed with those from the other departments later on in the budget process. Chief Duncan noted that the state recommendation for medical calls is three responders and he also stated that ambulance calls are billed to the patient. Monies received for these are split 80% to the ambulance special revenue fund and 20% to the general fund. Chief Duncan proceeded through each line explaining any differences ; firefighters insurance, $550 down by $50; medical equipment, $4,500 down by $500; software support, $1,325, down by $225; defibrillator supplies/maint., $1,000 down by $500; North Pact Mutual Aid, $350, down by $50; equipment purchase, $4,000, down by $1,000; radio repair, $2,750, down by $250; vehicle repairs /maint., $3,500, down by $550; extrication equip/maint., $1,000, down by $500; SCBA equip/maint., $3,000, down by $1,000; EMS training, $3,000, down by $500; fire prevention $400, down by $100; and inspections $750, down by $250; office supplies, $1,000, increase of $300; telephone, $2,800, increase of $600; inoculations, $1,000, increase of $500; office equipment, $1,000, increase of $200; Twin State dispatching, $4,500, increase of $500; Twin State Mutual Aid, $900, increase of $150; fire department maint., $3,500, increase of $2,750; gasoline, $9,000, increase of $4,000; and clothing, $2,250, increase of $1,050. The following remain the same: ALS medical supplies, $750; oxygen, $1,200; ambulance repairs/maint., $3,000; forestry equipment, $800; travel reimbursement, $1,250; fire department protective clothing, $1,000; ambulance protective clothing, kk$1,000; fire department training, $2,000; and miscellaneous, $600.

There was discussion about answering calls in the unincorporated places and also participating in search and rescue calls. Chief Duncan said he would be meeting with officials regarding the Coos County contract for responding to calls in the unincorporated locations; Base Station, Upper Falls, e.g. He noted that the Town is reimbursed for fire and rescue calls outside of town.

Chairman Moroney made a Motion to: Accept the proposed Fire Department budget minus the salary lines. Selectman Hancock seconded and the Motion passed unanimously.

Leslie Bergum said with the Crawford Project there will be harvesting in the White Mt. National Forest and wondered if there would be any funding opportunities from the result. Also, they are apparently hoping to work with the community such as the snowmobile club in creating snowmobile trails among other things. Discussion of ideas and possibilities ensued.

Roberta McGee spoke on behalf of the Cemetery Committee. She spoke with Barry Normandeau about markers for graves and in the conversation he said that two of their men had been to a seminar about a new product for repairing gravestones. He said they will come and use this on some of the stones to see if it works, at no charge, as the repairs they had made previously are not holding up. Mrs. McGee just wanted to alert the Select Board about this. She also said that Ed Martin, Chairman of the Committee wanted to be sure she told the Board that Straw Cemetery is “going green” as several of the recent burials have used biodegradable containers.

The final item was payment #5 for Bayview Construction of $137,745. Chairman Moroney made a Motion to: Sign and pay the acquisition. Selectman Hancock seconded and this passed unanimously. Chairman Moroney noted that she had started the process of getting signs for the new bridge.

As there was no further business, Chairman Moroney declared the meeting ended at
8:55 p.m. and moved to go into Executive Session for town aid matters. The Board was polled and went into executive session.

At the close of executive session, Chairman Moroney made a Motion to: return to public session and seal the minutes from executive session. Selectman Hancock seconded and the motion passed unanimously.

There being no further discussion, Chairman Moroney made a Motion to: adjourn the meeting. Selectman Hancock seconded and the Motion passed unanimously. Chairman Moroney declared the meeting ended at 8:55 p.m.


Action Items:

Industrial Park land use - CEDC
Daly property
Website
Policy/Procedures Manual
Town Hall Decking

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