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Minutes of 11/03/2008
November 7th, 2008
Carroll Board of Selectmen
Meeting Minutes
November 3, 2008
"These minutes of the Town of Carroll Select Board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions, deletions and corrections by the Select Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSA 91-A:2."
Minutes recorded by Maryclare Quigley, Secretary
Board members present: Bonnie Moroney, Christopher Hancock
The meeting was called to order at 7:02 PM.
Members of the public present: Roberta McGee, Ron Cote, DRA, Ann Fabrizio, Carmine Fabrizio, Tom Gately, Bill Smalley, John Trammell, Jeff Duncan, Bill Rines, Mike Gooden
Pledge of Allegiance
The board announced the approval of bills and signing of checks.
Chairman Moroney made a Motion to: accept the minutes of October 27, 2008, as written. Selectman Hancock seconded and the Motion passed unanimously.
Stan Borkowski’s report was not received. Chairman Moroney made the comment that it is now two weeks that there has not been a report.
Ron Cote from the Department of Revenue Administration came to present the results of his monitoring to the Board. Mr. Cote explained that it is law that the State must monitor any new assessing to ascertain fairness. He told the Selectmen that the results had been given to Phil Bodwell of Commerford, Nieder and Perkins, but they have not had a response yet. Mr. Cote noted this is most likely indicative that he agrees with the DRA. He further stated that the categories are scored by number and a score of 6 or less is acceptable. Fourteen properties were randomly chosen to be monitored and there was only one 6 in the whole group, which he said is very good. Mr. Cote said they monitored just as the assessing had been done—if CNP got into a building, then DRA tried; but if CNP did not, then DRA did not try. He also said that of the fourteen properties, only one was noted that they had been inside. This would appear to be quite low, and perhaps the Board should speak with Phil about it. If they don’t get inside for whatever reason, the assessor should use the high end for appraising, as in the interest of equity, everybody should be taxed for what they have. Before Mr. Cote left, he suggested the Selectmen feel free to call if they have any questions after they’ve had a chance to look the reports over.
Chairman Moroney then spoke of the hours for the Selectmen’s Office. Upon speaking with the staff, she said keeping the office closed on Wednesday mornings is working so well, she believes it should be extended to Thursday mornings. Chairman Moroney made a Motion: That the Office remains closed until noon on Thursdays as well as on Wednesdays. Selectman Hancock seconded and the Motion passed unanimously.
Jeff Duncan spoke next about direct deposit for payroll checks which he said had come up a year or so ago, but didn’t get resolved. He was wondering if the office could be authorized to look into it. The Selectmen agreed and asked that Connecticut River Bank be asked along with the Laconia Bank as there is a possibility that the Town may be switching back.
The following items were approved and signed:
Water Warrant – Buswell, Caruso, Gamache, Riverside Motor Court Trust, Monticello Investors, LLC, Simmons, Myers
Chairman Moroney then proceeded to open the two bids received for the Salt Shed at the Highway Garage. The first was John Pike Builders from Groveton which came in at $69,100, and the second, from Radwich Home Improvements from Littleton, in at $56,034.75. These were both much higher than anticipated and therefore, neither one was accepted. It was decided that perhaps it was misunderstood just what was being looked for. Bill Rines, Road Agent, will follow up with these.
Police Chief Trammell told the Board that the Department has overspent several lines of their budget but that they have withheld spending on several others. He said they need some items but they will overspend a few more lines and he wasn’t sure if he could just do this or if he had to speak to the Board first. He assured them that this would not affect the bottom line. Chairman Moroney made a Motion that: the Police Department get what they need as long as they stay within their total budget. Selectman Hancock seconded and the Motion passed unanimously.
Chairman Moroney then said that a mistake had been made on some of the Fire Department salaries and noted that it was corrected based on Chief Duncan’s budget. She stated this needed to be taken care of before Chief Duncan went to the Budget Committee. The correct figures are Fire Chief, $4,000; Full Time Firefighter I, $40,000; Firefighters, $22,000; EMTs, $15,000; and Overtime, $18,000. Chairman Moroney made a Motion to: Accept the corrections as noted. Selectman Hancock seconded and the Motion passed unanimously.
Bill Rines spoke about the new boiler to be added in the Town Hall and asked if this would be a warrant article or if it is to be done now. Selectmen responded that if there is money in the budget it should be done now as it will save a lot of money this winter. Mr. Rines said he had received several bids: $5,000; $6,000; and $9,000. The bids also include a new oil tank solely for the new boiler. Mr. Rines said he would go with the $6,000 and the Board agreed that should be the limit. They also asked him to find out how quickly it can be installed if there is money in the budget.
Jeff Duncan said in the past there had been discussion of getting the capability to do map programming and having the software for it. He just finished with June Garneau and North Country Council and she has the lined maps that they have been looking for. Chief Duncan said it would be advantageous to get the software and they could do the plotting themselves for water shutoffs, hydrants, water resource, flood plain, etc. He said with all this work done, it would be very unfortunate not to be able to keep it up, as there is a lot of information that can be garnered from these maps. Chairman Moroney asked if this separates levels and Chief Duncan said it does. He researched the software, Arcview, and to purchase one license for a year, the cost will be $1,200. Subsequent years will be $400 per year for maintenance. It was decided this will go on the computer at the Fire Station as it will be Jeff and Jeremy who will be entering the data. This can then be put on a disc and taken for printing elsewhere for a nominal fee, so purchasing a special printer will not be necessary. The Board agreed with Chief Duncan about buying this program and Chairman Moroney said she will check the budget. She asked to find out how accessible the software is if we find the money. Chief Duncan said it is available now.
There being no further discussion, Chairman Moroney made a Motion to: adjourn the meeting. Selectman Hancock seconded and the Motion passed unanimously. Chairman Moroney declared the meeting ended at 7:50 p.m.
Action Items:
Industrial Park land use - CEDC
Website
Policy/Procedures Manual
Town Hall Decking