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Dec. 10, 2008 Minutes
December 14th, 2008
Budget Committee Meeting
December 10, 2008
Member present: Mike Shea, Tom Gately, Carmine Fabrizio, Lori Hogan, Ken Mills and Bonnie Moroney
Guest: Chief John Trammell, Officer Smalley and Chris Hancock
Meeting brought to order 7:12 PM by Tom Gately, Lori came in shortly and meeting was turned over to her.
Carmine motioned to accept minutes of the Dec 3, 2008 meeting, Mike second, it was passed.
Lori, asked Chief Trammell, to proceed with the proposed 2009 budget.
Chief started by bringing up the fact that he felt the town should think of possibly hiring a secretary part time for them, and possibly the office or whomever. He said that he and his officers spend quite a bit of time each week making out reports and doing paperwork that takes them away form the regular police work that they should be doing. He said that it is only a suggestion, but hopes that some thought could be given to it.
01-4210.10-100 PD Chief Salary $54,075.00
01-4210.10-101 SGT Salary $50813.00
01-4210.10-102 Detective Salary $45,974.00
01-4210.10-103 Special Officer $12,000.00
01-4210.10-104 Overtime $25,000.00
01-4210.10-105 Training $2,000.00
01-4210-10-106 Patrolman Salary $41,134.00
01-4210.10-107 Details, $30,000.00 Bonnie mentioned that she had called LGC and if the Revolving Account passes that this amount would be removed from the 2009 budget and the new account would support itself. Tom asked about the starting fund for the account. Bonnie said that LGC said we could just run it in the red until the payment for the work comes in.
01-4210.10-200 Office Supplies $2,500.00 Chief said they were asking for an increase as they are so busy that they have ran out of the needed paper, pens, etc.
01-4210.10-201 Telephone $.00 Chief said they broke this line out into the individual accounts from 206 thru 211, as they are more then just a telephone.
01-4210.10-202 Professional Association $500.00
01-4210.10-203 Vehicle Repairs and Maintenance $4,000.00
01-4210-10-204 Gasoline $16,000.00 Chief said they had asked for $18,000.00 on the select board’s budget, but gas has gone done. They didn’t want to go down to much, as we have no idea how long all this will last, besides the town is still paying higher rates right now as the state is going by the last delivery price.
01-4210.10-205 Accurint $500.00
01-4210.10-206 Fairpoint $2,000.00
01-4210-10-207 US Cellular $1,200.00
01-4210.10-208 Grafton dispatch $750.00 Chief said that Grafton said that there will be an increase but they still don’t know how much. He had requested $550.00 from the select board, but wanted to increase now that he found out there will be an increase.
01-4210-10-209 Time Warner $660.00 this is new this year, as last year the cable for the computers were not in their budget as the fire dept had been sharing with them.
01-4210.10-210 Verizon $1,300.00
01-4210.10-211 IMC $1,300.00 Chief said this is a special feature that they have that lets them do back ground checks on people and get information that would not be available to them anywhere else.
01-4210.10-300 Equipment Purchase $1,000.00 Chief was going to put this to $.00 and put a warrant in for flashlights and bank chargers, but the committee suggested it was better to put $1,000.00 for equipment , make the warrant for the Mobile Radios and Portable Radios only.
01-4210.10-301 Radio Repair $1,200.00 Chief said the radios that they had now were very old and hard to even get parts for them.
01-4210.10-302 Computer Support $1,250.00 Chief has an agreement with the tech for a monthly rate for coming in and taking care of the computers.
01-4210.10-303 Bullet Proof Vests $2,250.00 This is a new line this year. Chief said that the vests are supposed to be replaced every 5 years, and some of the ones they are using are at least 10 years or more. He wants to start replacing a couple a year if possible.
01-4210.10-304 Computer $1,500.00 Chief said the computers they have now are older, and have been given to them. He wants to try to replace one or two per year as well.
01-4210.10-305 Clothing $4,500.00
01-4210.10-306 New Officer Clothing $.00
01-4210.10-307 Uniform Cleaning $1,500.00 Chief said they had not used any this year, as the budget was getting to close they were not wanting to go over.
01-4210.10-308 Ammunition $3,000.00 Chief said that purchasing through the state that ammo had increase a lot. He also said that it will be till July or Aug, before they will get what they ordered, due to the demand for the war.
01-4210.10-309 PD Travel Expense $1,200.00 Chief said that was increased as they have made several trips to go to RI and acquire a lot of valuable equipment and supplies from the Chief’s old office. Also there is more training and the officers are taking their own vehicles.
01-4210.10-900 Miscellaneous $1,200.00
Officer Smalley and Chief said they would also like to increase the Capital Reserve value for a new vehicle to $15,000.00 this year. Bonnie reminded them that each item will be voted on individually not at the group in the past. Lori said that the $15,000.00 would make it a 3% increase.
The voting started with:
01-4210.10-100 thru 103 voted and passed
01-4210.10-104 thru 106 voted and passed
01-4210.10-107 thru 202 voted and passed
No voting on # 201, as $.00
Bonnie motioned to change the amount on 01-4210.10-203 to $4,000.00. It was voted and passed.
Lori questioned if we could trim some off of the gasoline as they are now averaging $1,000.00 per month. Ken said he felt if we were going to trim something I shouldn’t be the gasoline. It was voted to leave the $16,000.00 and passed, Lori abstained.
01-4220.10-205 voted and passed
01-4220.10-206 voted and passed
01-4220.10-207 voted and passed
01-4220.10-208 voted and passed
01-4220.10-209 voted and passed
01-42201.10-210 voted and passed
01-42201.10-211 voted and passed for the $1,300.00
01-4220.10-300 voted and passed for the $1,000.00
01-4220.10-301 voted and passed
01-4220.10-302 voted and passed
01-4220.10-305 thru 425 voted and passed
01-4220.10-307 voted and passed
01-4220.10-308 voted and passed for $3,000.00
01-4220.10-309 voted and passed
01-4220.10-900 voted and passed
New items added and voted on were:
01-4220.10-303 Bullet Proof Vests $2250.00 voted and passed
01-4220.10-304 Computer for $1500.00 voted and passed
John Goodney had sent Bonnie an e-mail saying that he wanted to go back to last year’s budget, the committee went over what was on for 2008 and found only a $200.00 difference. Tom motioned to leave the Emergency budget the $1,800.00 that was approved by the select board, Carmine second and it was passed.
We went through the budget report to see that all lines had been addressed.
01-4150.10-808 Compstar Billing, Lori said this was to be a % of the Fire Dept. and that is looked like it should be $1,000.00. Bonnie motioned to put $1,000.00, Carmine second and it passed.
Tom said that there was still a message for Maryclare to check on Town Insurance, and Bonnie said that had been done, so she would make sure that message got removed.
Maryclare and Sue are working on the Revenue and also the Default budget, Bonnie had checked as there were questions on who was to do it.
Next meeting will be Dec. 17th at 7 pm. This meeting will be strictly a planning session getting ready for the public session. Going over everything and making sure we are ready for the questions that may come up, such as Benefits, as last year. We will not need minutes for this. The public hearing will be Jan. 7, 2009 starting at 6:30 pm.
Ken motioned to adjourn and Mike second, it was passed. Meeting adjourn at 8:45pm