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01/29/09 PLBD Minutes

February 11th, 2009

Town of Carroll Planning Board
Minutes
January 29, 2009


“These minutes of the Town of Carroll Planning Board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions,
deletions and corrections by the Planning Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSAS 91-A:2.”

Members of the Board present: Chairman John Birknes, Connie Oliver, Charlie Cohn, Donna Foster, Bonnie Moroney, Evan Kapf

Member of the Public present: Edith Tucker, Mike Brunetti, Walter Elander, William Rines, Dennis Robinson, Erik McMurray, Mr. Tucker, Kelly Chase, Andy Nadeau, Jim and Lisa Covey, Mark and Jack Catalano

Minutes taken by Rena Vecchio, Secretary

Pledge of Allegiance

Meeting called to order at 7:05 PM

Chairman Birknes declared there was a quorum and opened the meeting with the review of the minutes from the meeting on October 30, 2008. Evan Karpf made a Motion to: accept the minutes as written. Bonnie Moroney seconded, and the motion passed unanimously.

Correspondence was briefly reviewed by Chairman Birknes. First was a letter from Provan & Lorber for a reduction in the Construction Bond for the Mount Washington Hotel & Resort and the Conference Center and Spa. Mr. Birknes explained that Provan and Lorber stated that the remaining Road and Safety work was estimated to be $60,000.00.Chairman Birknes said he would entertain a motion reduce the bond to $66,000, which included $6,000.00 that represented 10% if the work left to do. Evan Karpf made a Motion to: accept the $66,000.00 bond to be held for the completed work regarding the Mount Washington Hotel Resort and the Conference Center and Spa, based on Provan and Lorber’s requirement. Bonnie Moroney seconded and the motion passed unanimously. It was also decided that Walter Elander along with Matt Dietrich, would come before the board March 5, to discuss requirements that were handed to the Mount Washington Hotel on some of the road construction. It was noted that James Murn, from Provan and Lorber , would be available for that meeting.

The next letter was from the NH Fish and Game Department requesting information about town-owned water access facilities. It was decided that the Town of Carroll did not own any water access facilities.

The Planning Board next was to receive applications from and consider requests by the Mount Washington Resort for a Lot Line Adjustment on the Donald Ross Golf Course. The Bretton Woods Club, LLC and the Mount Washington Resort are looking to have a Boundary Line Adjustment between the Map 210, Lot 10 and Map 421, Lot 6 , “ to encompass the entire Mount Washington Donald Ross Golf Course on one lot ((Map 210, Lot 10).”

Dennis Robinson, filling in for Dana Bisbee, from Pierce Atwood, explained the reasoning behind the two requests before the board tonight. First, the Lot Line Adjustment is to section off the Mount Washington Golf Course. It actually goes across lot lines in various areas. The reason for this is for CNL, owners of the BW Ski Area, to actually purchase the golf course and then lease it back to the resort.

The next plan is in the Village District. The Subdivision Plan would involve separating out the Rosebrook Recreation Center from the balance of the lot that is planned to eventually hold the Story Center. The Subdivision Plan is to separate the 2 parcels so that CNL can buy the Recreation Center and lease it back to the operator. Then the operator/developer would still be able to develop the Story Center.

John Birknes asked if all fees had been paid and notices sent out to abutters. The secretary assured him that everything was in place. Evan Karpf made a motion to: accept the application. Bonnie Moroney seconded and the notion passed unanimously.

Chairman Birknes opened the Public Hearing for the Lot Line Adjustment at 7:15. He asked what the configurations were before this proposal. Andy Nadeau, from Horizons Engineering, explained the parcels. He showed where the golf course sat primarily and the areas of the course that were separated. He stated that the boundary adjustment was to have the course all on Lot 10.

Charlie Cohn made a motion to: approve the Lot Line Adjustment as presented. Connie Oliver seconded and the motion passed unanimously.

The Subdivision Plan was next. The Chairman asked if all fees had been paid and abutters notified. The secretary verified that had been done. Chairman Birknes, after reviewing the application, said he would entertain a motion to accept the application.
Evan Karpf made a motion to: accept the application for the BW Sports Complex, LLC, to a 2 lot subdivision. Connie Oliver seconded and the motion passed unanimously.

At 7:30 Chairman Birknes opened the Public Hearing for the BW Sports Complex, LLC Subdivision. Dennis Robinson said it was a minor subdivision, making two lots out of one. The area known as the Recreation Center would be under the CNL ownership and the lot known as the Story Center, would remain under its present ownership.

Charlie Cohn made a motion to: approve the Minor Subdivision as presented. Bonnie Moroney seconded, and the motion passed unanimously.

Evan Karpf recussed himself from the Board at this point, 7:30 pm, as he was next on the agenda. Evan, Twin Mountain Family, LP came before the board to see if they would accept his application and hold a Public Hearing to consider the request for the Birchwood Commons (Northlander Motel) property, Map 206, Lot 074-010-000, on Route 3 South, for a Site Plan Review. This is for a change of use, from its current hospitality use to one of retail. Chairman Birknes stated this is zoned R-B.

Evan started by stating that he and Maryclare had looked for an Application for Site Plan Review and could not find one. Therefore, to have his application into the office in a timely fashion, Evan looked at the other applications on file and came up with one that the board can look at and approve at some point. Chairman Birknes said the only change he could see doing at this time, was on page 2, item #2 “to serve the Town of Carroll harmless” should read “to save”. All abutters and notifications were done.

Chairman Birknes said he would entertain a motion to accept the application. Connie Oliver made a motion to: accept the application. Charlie Cohn seconded, and the motion passed unanimously.

At 7:50 John Birknes opened the Public Hearing for a change of use. Evan started by stating he and Joan had purchased the Northlander Motel with the plan of putting in small retail spaces that would benefit the town and the economy. There would be very little change to the building. They do plan on adding a “farmers porch” with poles on either end. They intend apply for and receive all permits needed from the town and the State.
The lettering on the sign will change, but not the sign itself. There are 34 available parking spaces and the pool will be filled in.

Jim Covey was recognized by the Chair. He said he wanted to voice his support for this endeavor. Evan has spoken too many of the business owners and asked them what they would like to see offered. Jim feels that Evan and Joan listen to what the business people said and that they have a web site available already.

Edith Tucker asked if the parking lot would be paved and Evan said no. The parking lot area is gravel now, but that the state may dictate otherwise. Next she asked about and aquifer under the property and if maybe he had taken that into consideration for a catch basin in. Evan said he did not feel that one would be needed as the use would be fairly similar. John Birknes said that maybe this is the time to think about this. Donna Foster said that she felt that the amount of parking would double from the use before. Bill Rines was asked if he felt that this would be a problem and he did not. Edith felt that the aquifer was brought up several times before. Evan asked the secretary if there was an aquifer map in the office. At that point time was taken to look.

The map was brought out and it appeared that the Northlander was not in the most dense part of the aquifer. Jim Covey stated that Evan closed up the pool because it was actually leaking. That leak was going into the aquifer and no one even knew it! Bill Rines also said that the property gets the salt from the road and that would affect the aquifer. What can Evan do?

Chairman Birknes stated that the town needs to watch water and the impact of growth on our available water. He said he does not see any adverse impact anymore them the current use.

With no other questions from the board or public, Chairman Birknes said he would entertain a motion. Bonnie Moroney made a motion to: accept the change of use and the Site Plan. Connie Oliver seconded, and the motion passed unanimously. At this point the secretary asked if everyone had voted as she did not hear everyone. The Chairman verified that all had voted and it was unanimous.

Mark Catalano and Kelly Chase thought they were coming before the board tonight but the secretary disagreed. Mark and Kelly thought the next step was the Planning Board. The secretary explained the difference between the ZBA and PLBD. The ZBA can accept applications in one night but needs 30 days to approve an application. The PLBD can accept an application and approve one in one night if it so deems. They were advised to be ready to go before the ZBA at its next meeting of Feb.12, 2009.

At 8:15, Evan Karpf made a motion to adjourn. Bonnie Moroney seconded, and the motion passed unanimously.

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