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04/02/09 PLBD Minutes

April 15th, 2009

Town of Carroll Planning Board
Minutes
April 2, 2009


“These minutes of the Town of Carroll Planning Board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions,
deletions and corrections by the Planning Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSAS 91-A:2.”

Members of the Board present: Chairman John Birknes, Evan Karpf, Connie Oliver, Donna Foster, Bonnie Moroney, Charlie Cohn

Member of the Public present: Walter Elander, Mike Brunetti, Erik McMurray, Leslie Bergum, Joan Karpf, Matt Dieterich

Minutes taken by Rena Vecchio, Secretary

Pledge of Allegiance

Meeting called to order at 7:00 PM
.
Chairman John Birknes declared there was a quorum and asked the board to review the minutes of February 13, 2009. Bonnie Moroney made a motion to: accept the minutes as written. Connie Oliver seconded and the minutes passed with Evan Karpf abstaining, as he had not been present at that meeting. Bonnie Moroney made a motion to: accept the minutes of March 5, 2009 as written. Evan Karpf seconded and the minutes passed with John Birknes abstaining, as he had not been present at that meeting.

Next on the agenda was correspondence. Chairman Birknes first read the pamphlet on the 16th Annual Spring Planning and Zoning Conference, May 2, 2009, in Manchester, N.H. Topics for members are of municipal and statewide interest. If anyone is interested, please contact the secretary to let her know. Attached is a copy.

The DOT sent a letter of “drafts” on Permits. They stated the “drafts” would help to bring everyone up to date. The “drafts” relate to new development and change in use of individual properties or other activities within the NH DOT Right-of-Way (ROW). Attached is a copy.

The next correspondence was a letter from Leo Jellison. The Chair read the letter to the board and public. It was regarding the Rines gravel/excavation pit. Attached is a copy.

The Planning Board next was to receive applications from the Mount Washington Resort for a Site Plan Review and a Lot Line Adjustment at the Stone Hill Condominiums, Map 208. Advertisements and abutter notices were sent out in hopes that a Public Hearing would take place tonight also.

Connie Oliver brought up the fact that John Birknes was on the abutters list for the two agenda items concerning the Stone Hill Condominiums. John said that yes he was, but that it was a mistake and he was not an abutter. John Birknes said that an abutter is one whose property adjoins the property in question or is across the street, stream or river. He said that he will not vote but he is also not stepping down. Evan Karpf asked Mike Brunetti if he had a problem with John sitting on the board tonight and Mr. Brunetti responded “no, not at all.” It was then verified that the applicant had no issue with this..

The amended Site Plan took the intended quad and changed it to two duplexes. The reason to do this Mike Brunetti said was because there is a desire for larger units with more windows. The quads have the two inner units that are smaller with fewer windows. By taking the quad out and putting in two duplexes the problem goes away. Also, by doing this, they can separate and save more trees.

Walter Elander said that the second item, the Lot Line Adjustment, took place because of the addition of two duplexes instead of the quad. He then showed the board the original sub-division that had been approved and handed out a packet that would show the need for the amended plan and lot line adjustment. Mr. Elander stated that they have added a turn around that meets town standards, with a 30’ inside radius and a 3 point turn with the proper width. Chief Duncan was said to be satisfied with the turn around for emergency vehicles. He said they also changed the grades at the intersection from 2.5% to 2%.

As a function of splitting the quad into two duplexes, everything had to be shifted east. By doing that, the wetlands that were there had grown, and needed to be avoided. Also on the new plan was a creative wetland that was part of the Wetland Permit that was issued in 2007. The condition was that it needed to be doubled and it was shown so on the new plan.

Evan Karpf made a motion to: accept the completed application as presented. Bonnie Moroney seconded and the motion passed unanimously. Evan than made a motion to: move into Public Hearing. Connie Oliver seconded and the motion passed unanimously.

Connie Oliver asked if any other buildings were going in and Mike Brunetti said the two duplexes were the last buildings for this development. Evan Karpf asked if the hydrant that was shown was the only one. Walter said yes, but that Jeff Duncan was ok with that.

With no further questions from the board and public, Evan Karpf made a motion to approve the plans as submitted for the Stone Hill Condominiums changing from one quad to two duplexes from the original design in 2008. Bonnie Moroney seconded and the motion passed unanimously.

The Bretton Woods Annual Concept Plan and Map for 2009 was presented by Erik McMurray. The 2008 Plan had been presented last year in February.

The Plan is based on the 1989 Plan. Out of 857 units that could be developed, 624 have been built or plated. There were 199 units approved at Datmouth Brook. Phase 1 of has their completed permits. There are 35 units and construction will start in the fall ’09.

The Hotel Spa and Conference Center is complete. Landscaping will be next. The Centenniel entry drive is completed also. The Donald Ross Golf Course is completed and has been opened. Next they will start on the Mount Pleasant Golf Course. Fabyans deck was completed in 2008.

There being no further questions from the board or public, Charlie Cohn made a motion to: accept the Concept Plan as presented. Bonnie Moroney seconded and the motion passed unanimously.

Matt Dietrich wanted to discuss the requirements that were handed to the Mount Washington Hotel on some of the road construction. They were looking for a release of the construction bond.

On January 12, 2009 Provan & Lorber sent a letter responding to Matt Deterich, Mount Washington Resort and Walter Elander, Horizons Engineering. Stated in the letter were the issues that Provan & Lorber still had with some of the work done at the hotel and the pricing they felt would be needed to correct these issues. All of this was tied in to the bonding. Attached are the letters.

Matt Dieterich said the main problem seems to be the side of the road where it was stated that Provan & Lorber asked for” 4’ wide crushed gravel shoulderes on the paved roads within the project areas.”(depth to be 6”) The Hotel said that they had done that but then they added loam and grass. Jim Murn, of Provan & Lorber, wrote “the purpose of a Site Plan Review includes protecting the public health, safety and welfare; and preventing development without adequate public service and facilities. Zoning and Subdivision regulations are included on the Site Plan Review.” He goes on to state that the regulations require at least 4’ shoulders on all roads and that the applicant has already been granted a waiver. He also stated that “from an engineering standpoint gravel shoulders provide support to the pavement that will support vehicles including snowplows….and traction in the event a vehicle leaves the pavement.” Matt Dieterich stated that this was not a road as such because the rate of speed was considerably less than on a road. He truly feels that it does not apply to this road. It was stated that by the secretary that Mr. Murn feels that the pedestrians and bikes also need to have that gravel for safety.

Matt Dieterich said that they had been quoted to redo the sides of the road and to remove the loam and grass the cost would be $10,000.00 compared to Provan & Lorber’s estimate of $24,000.00. Mike Brunetti said that if they needed to go in and rip up the loam and grass, they would. They just wanted a resolution to the problem.

Stan Borkowski mentioned that there was a lot of “ponding” on the road to the Nordic and Golf Center. There is also ponding around the fire hydrant at the “T” intersection at the north end of the maintenance road between the hotel and river. Mike Brunetti said they know they have a problem and it will be addressed. John Birkness mentioned the item numbered A-2 in the letter that was the convergence of the pavement at the gatehouse islands. Mike said they had agreed to fix that. Jeff Duncan had told the secretary to relay to the board that he will write off where the handicap ramps terminate, that he is not happy with it, because they are not what was designed or submitted to the board, but it is better then what was there before. But if you do approve tonight, he wants completed copies of all the changes. He would like 3 copies of the “as builts”, two for the town and one for the fire department.

John Birknes suggested that to reduce the construction bond:
• $10,800.00 for the maintenance road from the southeast corner of the tennis courts to the Golf and Nordic Center
• $3,000.00 for the maintenance road between the hotel and the river
• 17,000.00 for the crushed gravel shoulders on paved roads within the project areas
• 1,000.00 for the ponding around the fire hydrant
• $5,000.00 for the convergence of the pavement at the east end of the gatehouse islands

Evan Karpf made a motion to: reduce the Construction Bond to $37,000.00 (includes the 10%) to complete the work indicated by Provan & Lorber. Charlie Cohn seconded and the motion passed unanimously.

Chairman Birknes asked if anyone had any other business. There being none, Evan Karpf made a motion to: adjourn the meeting. Charlie Cohn seconded and the motion passed unanimously. The meeting ended at 8:55.

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