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Minutes of 08/10/2009

August 14th, 2009

Carroll Board of Selectmen
Meeting Minutes
August 10, 2009

"These minutes of the Town of Carroll Select Board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions, deletions and corrections by the Select Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSA 91-A:2."

Minutes recorded by Maryclare Quigley, Secretary

Board members present: Chris Hancock, Bonnie Moroney. Ken Mills was excused.

The meeting was called to order at 7:03 PM by Chairman Hancock.

Members of the public present: Roberta McGee, Carmine Fabrizio, Ann Fabrizio, Mike Gooden, Karen Wante, Leslie Bergum, Bill Smalley, Jeff Duncan, Jeremy Oleson, Joan Karpf, Evan Karpf, Mike Rouillard , Colleen Simmons

Pledge of Allegiance

The board announced the approval of bills and signing of checks.

Chairman Hancock made a Motion to: Accept the minutes for July 27, 2009 as written. Selectman Moroney seconded and the Motion passed unanimously.

Stan Borkowski’s report was received and posted.

The following item was approved and signed prior to the meeting:

Water Warrant – Gray, Moore

Karen Wante from Bretton Woods Telephone Company attended to explain they were applying to the Stimulus Program for a grant to be used for improving their infrastructure. Awards are made on a point system on which the application is based, and a part of this is having a letter of support from the town in which they are located. A letter from the Selectmen had been prepared which Chairman Hancock read. Chairman Hancock made a Motion that: the Selectmen sign the letter. Selectman Moroney seconded and it passed unanimously.

The following items were approved and signed:

Thank You Letter – M/M Soule, $50 donation to Food Pantry
Letter of Credit Release – CNL Income, Bretton Woods

An Intent to Excavate, 206-10 – for Rines was: Tabled, awaiting documents

Leslie Bergum, a representative from the Town of Carroll on the Ammonoosuc River Local Advisory Committee with Joan Karpf, briefly discussed the Upper Reach designation of the Ammonoosuc River and explained that it is now safe, clean water which will be managed in a sustainable manner on the state and regional as well as the local level. Mrs. Bergum showed one of the new designated river signs for the lower portion which are to be located in town once the Committee decides where they will go, which will be soon. Mrs. Bergum also announced that Dr. John Field of Field Geology Services will make a presentation in Littleton on September 22, about the movement of the river which will touch on erosion, instability, floodplains and restoration. She said they are hoping the Select Board will be able to attend with them, and that North Country Council will be sending flyers on this a bit later. She also said Dr. Field will be getting together with the various Boards in Town and they hope to engage all who are involved. Joan Karpf said this will be at the Planning Board meeting on November 5, and will be on the Town of Carroll portion of the River. Mrs. Karpf said among other things it will include explanation of erosion along the river and she thought John Foster might be interested in attending for this part as Dr. Field will talk about when the course of a river is changed. There will also be other historical data.

Colleen Simmons came to speak about her water bill which was for a year. She said her house had been empty from September until they returned in June and they will be leaving soon. She said it was high compared to her in-laws who spend much more time here. Selectman Moroney explained how the bill is calculated and it was also determined that they do not have the Town turn the water off but choose to keep it on for the whole year. She wondered if there was any recompense and at this point there is not. The Water Department and billing office are working ardently on the meter situation and once these may be used, charges will be based on usage.

Joan Karpf said she was curious and concerned about the well situation and wondered what is going on with it. Mrs. Karpf pointed out that a big part of the aquifer on the Shakespeare property and it is now for sale. Selectman Moroney explained that the Building Committee had met with Provan & Lorber who brought plans they had worked up from a while ago. Proposals are being looked at and they are discussing the best way to go. They are awaiting engineering costs. Mrs. Karpf asked if Provan & Lorber look for grants and they do not. Selectman Moroney assured all that water is the priority at this point.

Mike Gooden asked if the Historical Society could have permission to set up by the Information Booth for their usual Labor Day Weekend sale and tractor event. He said this year they will have a tractor display only, not a pull as in the past. Chairman Hancock made a Motion to: Allow the Historical Society to use the area as requested. Selectman Moroney seconded and the Motion passed unanimously. Mike also said they are looking for donations and they’ll pick them up, just to call himself or John Gardiner.

Selectman Moroney stated that we had sent an email to our oil contact. We should hear from them soon.

Selectman Moroney also stated that appointment notices had been sent to department heads to start meeting with the Select Board at the last meeting in August, to be ready for the Budget Committee meeting in October.

It was noted that the moose from the Police Department is down for repair. Mrs. Karpf will be working on it soon!

Chairman Hancock read a letter from Mark and Jack Catalano requesting information on abatement requests with results. It was noted they would return to correct the year as they had printed 2009 but meant 2008. The Selectmen agreed they could get this information and the Secretary will estimate the cost of research and copying and let them know.

Evan Karpf reported on the garden project by the main door at the Town Hall. He apologized for the delay in finishing it which has been due to a number of things including Dr. Karpf having been laid up for awhile. He said the Chamber volunteered money to purchase plants. Howard Hoffman, who is helping on the project, will be getting them and they hope to plant them before it’s too late in the fall. The Selectmen thanked Dr. Karpf for his efforts.

Lori Hogan came at the Selectmen’s request to start negotiations for renewing the Police Department lease. The original was for one year with two extensions. It was agreed it would be desirable to do something that would go for a longer term and perhaps allow for more modification, etc. Mrs. Hogan suggested they might be able to work with an inflation increase rather than the way it had been done previously. We will check with LGC or Town Counsel to find out if we legally sign for an extended period. Thus, the matter was tabled until a later time.

As there was no further business, Chairman Hancock declared the meeting ended at 7:37 p.m. and moved to go into Non-Public Session for personnel and legal matters. The Board was polled and went into Non-Public Session.

At the close of Non-Public Session, Chairman Hancock moved to return to public session and seal the minutes from Non-Public Session. Selectman Moroney seconded and the Motion passed unanimously.

There being no further discussion, Chairman Hancock made a Motion to: adjourn the meeting. Selectman Moroney seconded and the Motion passed unanimously. Chairman Hancock declared the meeting ended at 9:42 p.m.

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