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Minutes of 10/05/2009

October 17th, 2009

Carroll Board of Selectmen
Meeting Minutes
October 5, 2009

"These minutes of the Town of Carroll Select Board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions, deletions and corrections by the Select Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSA 91-A:2."

Minutes recorded by Maryclare Quigley, Secretary

Board members present: Chris Hancock, Bonnie Moroney. Ken Mills attended electronically by Skype as he was in Atlanta, GA, at a training for his job as an airline pilot.

The meeting was called to order at 7:13 PM by Chairman Hancock.

Members of the public present: Roberta McGee, Edith Tucker, John Trammell, Kelly Trammell, Bill Smalley, Jeremy Oleson

Pledge of Allegiance

The board announced the approval of bills and signing of checks.

Chairman Hancock made a Motion to: Accept the minutes for September 28, 2009 as written. Selectman Mills seconded and the Motion passed unanimously.

Stan Borkowski’s report was received and posted last week. Chairman Hancock suggested putting Stan’s report on the agenda only every other week, as whether the Board meets on that schedule or every week, it is submitted every other week.

The following items were approved and signed:

Water Warrant – Ryan, Poggas, O’Brien
Current Use Warrant -- Sink
Oath of Office – Connie Oliver
Town Hall Use Permit Application – Twin Mt. Recreation Committee
Whitney’s, Inc. Contract – Office Roof, Town Hall

The roof job which had been awarded to Whitney’s, Inc. previously, required the contract be signed by the Town and returned with a deposit of $2,400. The total bid is $7,971.

Discussion took place at the Safety Committee meeting in September about the possibility of replacing the old, big boiler with two small boilers at the Town Hall. Requests for bids went to over twenty five companies and there were six responses. Chairman Hancock made a Motion to: Table any decisions until the next meeting when the Selectmen would have had a chance to review all of the information. Selectman Moroney seconded and the Motion passed unanimously.

Selectman Mills then spoke regarding his previous votes. He had researched the RSA’s and RSA 91 in particular, but did not have it in front of him to quote, so to ascertain following it correctly, he requested that his votes be changed to two abstentions until the Board could adopt that using electronics is an acceptable way to conduct a meeting. It was agreed to do so.

Bill Smalley spoke of the radio frequency license called Twin Mountain Highway, and has been expired since the early 90’s. This had originally been a fire/police frequency and the Chief gave it to the then-Highway Agent. Sgt. Smalley spoke with current Road Agent, Bill Rines, who said his Department does rely on this, so Sgt. Smalley recommended renewing it as soon as possible. The fee is $850 and though there is no guarantee that they will get the same frequency, there is a good chance of it according to Sgt. Smalley’s research of the frequencies being used currently. This is done through Tac-2 Communications in Littleton so everything should be sent there as soon as we can do it. Chairman Hancock made a Motion that: He sign the form for the license. Selectman Moroney seconded and the Motion passed. Selectman Mills abstained. When asked how long the license is good for, Sgt. Smalley said he thought it had recently changed to seven years from five years previously. It was noted that the new license will be narrow band.

Selectman Moroney asked if Lori Hogan could be contacted to come in to discuss renewing the lease for the Police Department as we need to know the amount for budgeting.

Bill Rines was asked if he had made arrangements for the tractor (CAT) to go for repairs and maintenance. He said it is going this week and will be gone about three weeks. It was noted that the rent and trucking of the CAT are included in the price. A log for maintenance was discussed, which he said they have now. Mr. Rines said he had also looked at lawn mowers for price only, and they seem to be right around $10,000. It was noted if they are to get a lawn mower, they won’t need other equipment so it was recommended they acquire one before the end of the year – hopefully because of the season, they might find a good deal. Mr. Rines was asked to bring in three prices by the end of October.

Mr. Rines also stated that he had looked at grade-all buckets for price, and that is about the same, $10,000. He was asked how much a bucket would improve their ability to work, and he said it would allow more to be done from one area, and explained the process they must go through for balancing and shifting, etc., every time they must move the equipment which all this takes a substantial amount of time as well as readjusting angles, etc.

Selectman Moroney asked about the protective coating for the bridge and it was decided to just put a plain stain on it. This is to be completed before winter.

The Selectmen also noted they want to sit with the Water Department crew to review all the aspects of the department. They know they are working on water meter and touch pad issues as well as that there are numerous leaks being addressed. A date will be set.

Ammunition was discussed and it was noted that there may need to be more money transferred as the lead-free is more expensive than originally believed. This will be recalculated once it is confirmed that all invoices have been received.

Bill Rines presented his three budgets, General Government Buildings, Highway and Water, respectively:

General Government Buildings:

2010 2009

Janitor $ 8,000 8,000
Town Buildings Labor 5,000 3,000
Recreation Area Labor 1,000 1,000
Contract Labor 5,000 5,000
Electricity 12,000 12,000
Heating Oil 33,000 33,000
Heating Plant Maintenance 2,500 2,500
Repairs & Maint. Town Bldgs. 50,000 50,000
Recreation Area Maint. 2,500 2,500
Rentals & Leases TBD 15,800
Janitor & Misc. Supplies 1,500 1,000
Miscellaneous 600 600

Lease renewal will be taken care of within the next few weeks and that amount will then be known. It was noted that Janitor & Misc. Supplies line is already over this year, so it should be looked at to determine if another line should be added to the budget.’

Highway

Road Agent Salary 31,691
Part Time Labor 1 1
Overtime Pay 8,000
Highway Helper 25,990
Highway Helper II 23,018
Telephone/Computer 1,200 1,200
Shop Expense & tools 2,500 2,500
Tools 500 500
Equipment Purchase 1 6,000
2010 2009

Eq Repairs & Maint 20,000 51,170
Radio Repairs 500 500
Road Maint 1 1
HW Maint. Grading 1 1,600
Cold Patch 1,000 500
Hot Top 5,000 5,000
Resurfacing 10,000 10,000
Road side Maint. 1,500 4,000
Culvert Replacement 3,000 3,000
Winter Sand 5,000 4,500
Winter Salt 7,000 6,000
Gravel 5,000 4,000
Bridge Repair 1 2,000
Contract labor Sweeping 3,500 3,500
Gas/Diesel 10,000 10,000
Clothing 3,000 3,000
Misc. 500 500
Sidewalk Repair 15,000 15,000
Highway Supplies 1 0

Bill said he didn’t know what the Selectmen planned to do about salaries this year, so he didn’t put them in. The equipment purchase line was reduced because of purchasing a new lawn mower this fall, and they don’t anticipate a need for anything at this point.

Water Department

Salaries 15,000 15,000
Part Time Labor 3,000 1
Clerical 500
Overtime 3,000 1,000
Contract Labor 10,000 10,000
Contract Labor Expansion 5,000 5,000
Water Supplies 15,000 15,000
Postage 500
Telephone 800 800
Electricity 19,000 19,000
Propane 3,000 3,000
Audit 1 1
Generator Serv. Contract 300 300
Equipment Repairs 5,000 5,000
Water Meter Software Support 1,500
Chemicals & Equipment 6,000 6,000
Water Samples 2,300 2,300
Licenses & Fees 1,500 500
2010 2009

Water Depreciation 0 0
Water Services 1 1
Sand, Gravel, Loam 1,000 1,000
Water Expansion 5,000 5,000
Water Expansion Piping 5,000 5,000
Water Expansion Testing 1,000 500
Misc. 750 750

The Clerical line is left open as we have to talk with Becki to determine the amount of time that will be required when the meter system is up and running. The Postage line is also open until it can be confirmed with Becki how many times per year water meters will be read and bills mailed. Licenses and Fees line has increased as Bill said there will now be more lead and copper testing that previously.

As there was no further business, Chairman Hancock declared the meeting ended at 8:27 p.m. and moved to go into Non-Public Session for Town Aid. At this point, Selectman Mills signed off the meeting as we had lost the visual connection, and the audio had become tenuous at best. All agreed this had been a good learning experience and also showed where work was needed to improve reception. The Board was polled and went into Non-Public Session.

At the close of Non-Public Session, Chairman Hancock moved to return to Public Session and seal the minutes from Non-Public Session. Selectman Hancock seconded and the Motion passed unanimously.

Back in Public Session at 8:57 p.m., it was noted that payment for the radio license had not been approved. Chairman Hancock made a Motion to: Approve payment of $850 for the radio frequency license. Selectman Moroney seconded, and the Motion passed unanimously.

There being no further discussion, Chairman Hancock made a Motion to: adjourn the meeting. Selectman Moroney seconded and the Motion passed unanimously. Chairman Hancock declared the meeting ended at 8:59 p.m. The next meeting will be Monday, October 19.

Town of Carroll, New Hampshire ®2024