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Minutes from Oct. 28th meeting
November 3rd, 2009
BUDGET COMMITTEE MEETING
October 28, 2009
Members present: Tom Gately, Carmine Fabrizio, Mike Shea, Lori Hogan, Becki Pike and Bonnie Moroney.
Members excused: Jim Covey
Guests: Maryclare Quigley, Becki Peterson, Sue Kraabel and Chris Hancock
7:07PM meeting brought to order by Tom Gately
Lori motioned to accept the minutes from the Oct. 21st. meeting, Mike second and it was passed.
Becki, said that she was keeping the Town Clerk/Tax Collector salary the same and also the Deputy Town Clerk. Lori said that the Deputy Town Clerk was only at about $7400.00 right now, did she think she was going to be using her more hours next year or why was she keeping her at that amount. Becki said that she would be using more hours for the Deputy for the tax bills and moving forward for the end of the year. Bonnie said that the Select Board had also approved a pay increase for Kelly, as she had gone past her
Six months and was a great asset to the Town Clerk’s office.
Becki, said that part of the 4150.10-805 Training was for her and her office, this went to the one conference she went to each year, and more training that Kelly needed. She said that she was asking to add a new line 4150.10-900 for Town Clerk Travel State Only.
She said that we got this money back from the state, and in the past she had used 4150.10-809 Travel, but felt for this she should have its own line, so not to be confused.
Maryclare, said that she would be leaving the salaries that same for Administration Asst. and the Selectman’s Office Staff., but that she wished to add a new over Selectman’s Office Overtime line with a budget of $2,500.00. It was asked it they had ever had an OT line before, and she said no, but that the office has gotten busier and with the evening meetings they need to add it. They asked what had been done before and she said well as you can see it is being posted on the regular time and that her line only has 2.09% left for the rest of the year and Rena is at a -11.55%.
She went through some of the other budget items,
All the three selectmen’s salaries will stay the same.
Tax Map – from $4,000.00 to $5,000.00
Town Report – from $2,000.00 to $2200.00
Auditing – from $12,500,.00 to $14,000.00 It was mentioned that the Audit had only used $5500 so far and Maryclare said that they had just started this years audit, so it would be all used up before the end of the year. Also this was a new auditing company and they would be teaching the office things to do to be more prepared for the audit, due to new regulations from the state.
Office Equipment stay at $4,000.00
Office Equipment Maintenance stay at $1,000.00
Association Dues from $1,000.00 to $1,400.00. She said that the LGC had gone up to $1362.00 and there was at least one other one that she couldn’t remember at the time.
Office Supplies stay at $5,000.00
Computer Software Support to stay at $9600.00
She said she needed to add a new line for Manatron, a online tax information and $1500.00 is the yearly fee.
Postage from $3,000.00 to $4,000.00
Telephone stayed at $3,000.00
Town Officers Exp. stayed at $1.00
Bank Service Charges stayed at $1,000.00 Sue said the we are charged $60.00 per month for $720.00 plus any extra charges for copies of checks, etc.
Advertisements stayed at $1,000.00
Registration Fees went from $700. to $600.
Miscellaneous stayed at $1,000.00
Training went from $1,500.00 to $1,800.00 this amount is for Maryclare, Rena, Sue, Becki, Kelly, and the Select Board.
Travel Expense went from $1,000.00 to $1750.00. But Lori asked why so much as Becki had added her line with the $1,800.00 and that came to $3550. and they had only spent $2064.00 so far this year. After discussion between Maryclare and Becki, they changed
4150.10-809 to $1300.00 and the 4150.10-900 to $1200.00
Property assessing went from $30,000.00 to $32,000.00
Legal expenses stated at $25,000.00
Maryclare said she did not have the updated figures for the Retirement, and FICA, Medicare yet, so these will need to be updated later.
She said that the Employee Insurance had been increase by 16.4% going from $142,263.00 to $163,602. Becki asked what that covered. Maryclare said it was medical, dental and some vision, and that the employees pay 20%. We get this through Health Trust arranged by LGC. Becki said that was to much and Chris said that at his job, it costs $1,400.00 per month for his family coverage and he pays $400.00 of that and its very poor coverage.
Tom asked if we could get a breakdown to have for the public session. Lori suggested that we try to come up with as much info as possible for the public as we haven’t had much to tell the last few years, and this is one subject that they are always upset about.
Under General Government Buildings, she said that she needed to add an a
Alarm System 10-4194.10-700 or $1,300.00. She said that they had charged it against the Misc, in the past and that is why its 240.67% over this year.
Dog cost stayed at $300.00
Timber inspections stayed at $1,000.00
Third party review went from $10,000.00 to $5,000.00
Septic stayed at $500.00
Welfare Admin. is a new line that was added this year 10-4441.10-200 for $4,000.00
this line is part of Maryclare and Rena’s wages, taken off of their other lines. The reason for putting the line in was due to such an increase of time needed to help people on Welfare issues. The Board felt it was important to see how much money it was coming to.
Memorial Day stayed at $500.00
Principal Long Term Note for land fill stayed at $30,000.00
Interest-LTD went from $21,125.00 to $19,625.00
Principal Long Term Note Water went from $22,739.00 to $28,587.00
Interest Long Term Note Water went from $23,071.00 to $17,224.00
Sue said most of her stuff was covered by Maryclare, and that she was not looking for an increase. So we thanked the ladies and they left.
Tom said that we could vote on what was given to us tonight, but asked what we thought we should do about the wages. Bonnie said that we should wait on those as Lori and Becki are doing a study on all of that.
He said we can break them up and vote on certain sections.
4130.10-130 Selectmen thru 4130.10-135 Treasurer –Lori motioned to accept, Carmine second and all passed.
4150.10-250 Tax Map thru 4150.10-301 Auditing – Lori motioned to accept and Mike second and all passed.
4150.10-390 Office Equipment, Tom asked what they were planning on buying in the office and Bonnie said that she really didn’t know, and said they should have asked Maryclare while she was here. So Tom motioned to take the amount down to $3,000.00.
4150.10-390 thru 4150.10-622 was voted on with the amended Equipment amount of $3,000.00
the rest stay the same. Carmine motion to accept and Lori second, and all passed.
It was discussed to take the 4150.10-801 Bank Services down to $750.00
Becki voted to take the Registrars Fees down to $500.00
4150.10-625 Postage thru 4150.10-803 Registrars Fees, Lori motioned to accept with the change of $750. for the bank, and the $500.00 for Registrars Fees, Becki second and all passed.
4150.10-804 Lori motioned to take this down to $500.00.
4150.10-804 Miscellaneous and 4150.10-805 Training Lori motioned to accept with the change on Misc., Carmine second and it passed.
4150.10-809 Travel Expense changed to $1200.00 and 4150.10-810 Town Clerk Travel changed to $1300.00 Lori motioned to accepted, Carmine second and all passed.
4152.10-200 Property Assessing Bonnie motioned to accept, Lori second and all passed.
4153-10.200 Legal expense. Bonnie motioned to accept, Mike second and all passed.
It was decided to skip the 4155.10-300 Employee Insurance until more research is done.
4199.10-200 Dog Costs was left at $300.00 Lori motioned to accept, Carmine second and all passed.
4240.10-201 Timber Inspections stayed at $1,000.00 and 4240.10-203 Third Party Review went from $10,000.00 down to $5,000.00. Bonnie motioned to accept, Mike second and all passed.
Mike asked about the septic line and weather or not we had a schedule set up for the different tanks to be done. Bonnie said no but that sounds like a good idea. Lori said that we should increase the amount to $700.00 as the size of the tanks there is no was that $500. will cover that.
4326.10-200 Septic Disposal, Lori motioned to accept with a new amount of $700.00, Mike second and all passed.
4583-10.200 Memorial Day-Patriotic stayed at $500.00 Lori motioned to accept, Bonnie second and all passed.
4711.10-200 Principal LTD Landfill, stayed at $30,000.00
4721.10-200 Interest-LTD went from $21,125.00 down to $19,625.00
04-4711.10-200 Principal Long Term Note Water went from $22,739.00 to $28587.00
04-4721.10-200 Interest Long Term Note Water went from $23,071.00 to $17,224.00
Motion was made by Lori to accept all four of these, Bonnie second and all passed.
Mike motioned to adjourn meeting at 8:15PM and Carmine second and it passed. Next meeting will be Nov. 4, 2009 7 PM
Tom will not be at the Nov. 4th meeting.