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Minutes of 11/30/2009

December 7th, 2009

Carroll Board of Selectmen
Meeting Minutes
November 30, 2009

"These minutes of the Town of Carroll Select Board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions, deletions and corrections by the Select Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSA 91-A:2."

Minutes recorded by Maryclare Quigley, Secretary

Board members present: Chris Hancock, Bonnie Moroney. Ken Mills was excused.

The meeting was called to order at 7:00 PM by Chairman Hancock.

Members of the public present: Roberta McGee, Bill Dowling, Steve LaFrance, Frank Maturo, Lee Hallquist, Bill Rines, Ann Fabrizio, Carmine Fabrizio, Evan Karpf, Scott Sonia, Mike Gooden, Ben Jellison, Jeff Duncan, Tom Gately, Kelly Trammell, John Trammell, Bill Smalley

Pledge of Allegiance

The board announced the approval of bills and signing of checks.

Chairman Hancock made a Motion to: Accept the minutes for November 23, 2009, as written. Selectman Moroney seconded and the Motion passed unanimously:

Chairman Hancock introduced Steve LaFrance from Horizons Engineering, Co. Mr. LaFrance had been involved in the original water project in the early 1990’s, when he was with Provan & Lorber. When he learned a second well site was being looked at, Mr. LaFrance expressed his interest in discussing this with the Board. He talked about the process of identifying a good location in terms of material and water available. Mr. LaFrance advised that it is a state requirement that there be a 400’ protective radius around the well. Thus it must be totally undeveloped land – no buildings, no parking lots, etc. The permitting process is also more involved now than when the system was done originally and he estimated it could take as long as two years to get it all in order. When asked if it were an emergency case, Mr. LaFrance thought the DES might be inclined to put it at the “top of the pile” but it could still take up to eight months. He advised the first thing to think about is a water source, which would hopefully be high yield, and then pursue at least an easement of the land. He reiterated that this would be a costly project both in terms of money and time, but advised it would be good to move forward with an engineering study and is worth it if the town is really interested in identifying a water source.


The following items were approved and signed:

Intents to Cut – Trammell, Jellison
Driveway Permits – Jellison, Trammell
Town Hall Use Permit Application – Costa, Twin Mt./Whitefield Rec Programs

Discussion of a new mower continued from the previous meeting. Bill Rines had been asked to look into warranties for the John Deere models discussed. They come with a four-year, 700-hour warranty and the option to purchase another year for about $500. This would cover major parts and that there is not a history of any problems. Chairman Hancock suggested looking at diesel-fuel mowers. He said he favors these because of longevity but he also feels it might be a good comparison for what we have already looked at. Chairman Hancock also asked the Secretary to check with insurance regarding roll-over protection because of the hillside mowing that the crew does. Frank Maturo said the mower isn’t needed until spring, so it should be put out to bid, with the specs required, in the newspaper. It was explained that the Department had gone out and gotten competitive bids based on the type of equipment they work with. It was also noted that they have to be careful about makes and models as they have to be able to get parts. Mr. Rines said parts for gas-fueled equipment would be cheaper as the EPA has regulations for diesels that will be effective January 1, 2010, and cost differences in equipment/vehicles will be thousands of dollars higher, not hundreds of dollars.

Under Other Business, Bill Dowling, Landfill/Recycling Center Superintendent, said that he has to adjust the telephone line on his budget to $1,224. He changed to Time Warner for cable, phone and internet and thought it was to less than it has turned out to be. After brief discussion, the suggestion was made that the rates be checked. Mr. Dowling went on to tell the Board his budget this year will be real close and if he feels he’ll go over, he will come back and let them know.

Mr. Maturo returned to the subject of seeking bids for the purchase of equipment and work to be performed in the Town of Carroll. Discussion ensued that on numerous occasions, requests for bids had been advertised in the local newspapers and on many there had been no responses, while on some there might be one or two. As a result, contacting dealers and contractors individually has been much more successful. Mr. Maturo said he can’t believe that happens and repeated that he thinks everything should be put out to bid in the newspaper.

It was noted that the backhoe has been returned and is repaired.

Lee Hallquist asked if Bill Rines could cut a section of the bank down off Route 3 southbound, near the intersection of Rts. 3 and 302. The Chamber of Commerce has been working with the Cog Railroad about putting one of their old cars/engines on display there and they’ve notified the Chamber that they are ready to move it. Mr. Rines had spoken with the State engineer for this district when the project first started a few years ago, but that person is no longer there, so the State needs to be called again, which Mr. Rines will do. After some discussion, it was decided that Mr. Hallquist and Mr. Rines work directly together.

As there was no further business, Chairman Hancock declared the meeting ended at 8:06 p.m. and moved to go into Non-Public Session for Personnel Matters and three Town Aid requests. The Board was polled and went into Non-Public Session.

At the close of Non-Public Session, Chairman Hancock moved to return to Public Session and seal the minutes from Non-Public Session. Selectman Moroney seconded and the Motion passed unanimously.

There being no further discussion, Chairman Hancock made a Motion to: adjourn the meeting. Selectman Moroney seconded and the Motion passed unanimously. Chairman Hancock declared the meeting ended at 10:05 p.m. The next meeting will be Monday, December 07, 2009.

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