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Minutes from the Jan. 6th meeting
January 12th, 2010
BUDGET COMMITTEE MEETING
January 6, 2010
Members present: Carmine Fabrizio, Mike Shea, Jim Covey, Becki Pike, Tom Gately, Lori Hogan and Bonnie Moroney.
Guest: Jeff Duncan, Jeremy Olsen, and John Trammell
7:37 PM meeting brought to order by Tom Gately.
Carmine motioned to accept corrected minutes, Becki second and it passed
Jeff Duncan, came to speak to the committee, and started off by thanking the committee for all their hard work doing a thankless job. After that was out of the way, he proceeded to say that after reading the minutes from the Dec. 30th meeting he felt he needed to address some things.
His first was the fact that he felt that the information that was used to decided that the employees should not get an increase was incorrect. He used the Fire Dept as an example, and stated that much of the information on the LGC web page is incorrect and that in order to get a true picture for what these towns are doing is to go to the town after April and get a copy of their town report and in there you get the correct information. He said that some of the towns actually hire independent companies for EMT’s and some of the towns have fire chief’s but don’t even list them.
Lori said that the LGC is the report that the committee decided to use this year, and that maybe next year we will start earlier and check with Jeff to see what reports he might have or when he was going to get them. Jim said the report was not the only thing that helped them make the decision not to put in for increases, he said that the fact that seniors didn’t get an increase in SS and several other reasons. Jeff said it didn’t mention any of that in the minutes-----Bonnie offered to be fired but there were not takers.
He said that also by changing the amount of money that the dept heads had requested that the committee was trying to tell them how to run things. He explained that they figure out what they feel if needed and by the committee cutting that there will not be enough money to make the entire year, and did the committee just want them to stop going on calls after they met that amount?
He stated that Jeremy was brought on board in July of 2008, so they were aware of the time frame they needed to meet the OT needs of the dept. for the coming year. Lori asked it their schedules could be changed so that there would less need for OT. Jeff said that they worked 7AM to 5PM, 4 days a week and one day is overlapped and on that day the catch up on paperwork and whatever else needs to be done.
It was asked when the busy time usually was and Jeff said that the hours that they worked were the busiest time of the days normally. Jeff feels that when the committee changes things like this we are listening to the Dept. Heads, as they work and know what is needed.
Jeff stated that there is a bill in HR413 that is in the senate right now but if it passes ALL police and fireman will be required to join a union! He said that this is something that we should make sure and look into.
Chief Trammell, said that he was here about the PD OT line that was also lowered. He said that he could make it on the lowered amount as long as he didn’t have any unexpected problems like he had this past year when Rick was out after surgery and than Tadd.
Lori said that its cases like that they have the contingency line to cover, unexpected issues.
He also asked about the lowering of the gas line and Lori stated that by the contract that he has said was locked in until July and what they had used in 2009, the board felt they could lower it.
Chief reminded them that part of this year the department was only using one vehicle as the other one was being repaired, and a few times the over lapping officers would ride together, and he would usually hear back about two officers riding together.
Jeff said that the department heads presented a budget to the budget committee, and he feels that if the committee changes the amounts that they should send the changed amounts to the dept head and allow them to come back and explain why they needed those amounts, rather then letting them read about it in the minutes.
Jim make a motion to increase the 4220.10-201, back to $18,000.00. Mike second. Lori wanted to know where he could cut that amount off of. She said she wanted to go back and visit this again after we go through the rest of the numbers. Mike removed his second and Jim removed his motion.
Bonnie went over the hand out for the Employee Health Insurance. She read the different options and the one that the Select board had voted to change to, saving the town over $15,000.00.
Bonnie stated that there were more money warrants that needed to be voted on to recommend or not recommend. She explained that the numbers that were attached to the now would not necessarily be the ones they were when on the ballot.
#20 $30,000 for New Land & Building Capital Reserve. Lori recommended and Bonnie second, and it passed.
#22 $$38,000. for Police Cruiser Becki and Mike questioned why the $13,000 was not written on there and put as $13,000. to be raised from taxation. Bonnie said she would check into this.
Carmine motioned to recommend, Becki second and it passed.
#23 had no money, so not vote required.
#24 $9.500.00 of the water revenues into the Water Dept. Capt. Reserve Fund. Bonnie motioned to recommend and Lori second, and it passed.
#25 $57,000 for Dump Truck, Carmine motioned to recommend, Becki second and it passed. Lori abstained.
#26 $5,000 from Planning Board, Lori mentioned that is showed that there was only $4,700.00 in there, so that they should reword it as up to $5,000.00 and add no money from taxation. Jim recommended as revised, Mike second and it passed.
#27 $30,000 to pay bond on Recycling Equipment Special Rev. Fund. Bonnie mentioned that they would be running a change of use before this one, as it has be specified what it was to be used for when it was set up. Lori motioned to recommend, Carmine second and it passed.
Bonnie noted that #28 thru 38 were what is known as feel good warrants. So Tom said we would vote on 28 thru 38. Jim asked where these amounts come from, did we just enter the same ones each year. Bonnie said no that each of these had to send in a request each year to be voted on by the select board, budget committee and the public. He asked where he amounts came from. Bonnie explained that the North Country Home Health, was figured on the amount of people and visits that were done by them to the residents of the Town of Carroll. She said that she would say that some of the other did the same.
The motion was made by Jim to recommend #28 thru #38, Becki second and it passed. Bonnie abstained on #33.
Lori went over the MS-9 saying that if all the Capital reserve warrants pass that would increase the Capital reserve by $97,000.00. If all the warrants pass to expend Capital reserve monies it would total $91,320.00, and the new total for the Capital Reserves would be $825,000.
Lori then started to go over the expected revenues, she said that there was a $165,000.00 decline from last year. In the line for Income from Departments it was down $149,263. Bonnie said that it sounded like Maryclare may have forgotten to add the revenue from the water department. Bonnie would check with Maryclare.
Jim motioned to put the 4155.10-300 Employee Insurance at $148,128.00, Carmine second and it passed.
Mike motioned to put 4220.10-201 Overtime for the FD at $1,8000.00, Carmine second and it passed, Lori abstained.
Lori motioned to take 4711.10-200 Principal –LTD-Landfill to $1.00 for the year of 2010, Carmine second and it passed.
Lori went over the presentation that we would be showing on the 12 and 13th of Jan., so that everybody could see and add any comments on it.
Carmine motioned to adjourn the meeting at 10:20 PM and Jim second, it passed.
Next meeting Jan. 12, 2010 for the Budget Committee Public Meeting, to go over the budget and the 13th of Jan. to go over the money warrants and revenues.