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Minutes of 11/14/2005
November 14th, 2005
CARROLL BOARD OF SELECTMEN
MEETING MINUTES
NOVEMBER 14, 2005
Chairman Ouellette called the meeting to order at 7:00. The board began with the approval of bills and signing of checks. Chairman Ouellette made a motion to approve the minutes from 11/07/2005; which was seconded by Chairman Wright. The motion passed unanimously.
Individuals Present: Bill Dowling, Linda Dowling, Ann Fabrizio, Carmine Fabrizio, Joe Lessard, Scott Marsh, Roberta McGee, Dale Shakespeare, Claire Gritzer, and Mary Sandy Potts
Presentation from MRI: Joe Lessard was present from MRI, and discussed with the board regarding information that Avitar is required to provide the town at the close of its provision of services. He also handed out copies of a letter discussing these obligations, as well as matters that the town should address to its DRA rep in this process. Included in the letter was a proposal for assessing software. The total cost would be $9,000 - which includes installation, training, and instillation. There is an additional $5000 for the actual database and there will be an annual maintenance fee.
Receive Bid From Commerford, Nieder, and Perkins: As the bid has not been received by either the Board members or the secretary, the matter was tabled until next week.
Letter Regarding Trailer Off of Ridgeview Drive: A letter was presented from residents regarding a trailer off of Ridgeview Drive requesting that the Town take action; as it does not follow the Town ordinance.
Transfer of Funds for Air Compressor: The selectmen signed a form approving the transfer of funds for the Air Compressor for the Highway Department.
Approval of Warrant Articles: Chairman Ouellette read into the record the proposed warrant articles.
Warrant Article 1: “To see if the Town will vote to raise and appropriate the sum of $135.000.00 (One Hundred-thirty-five-thousand-Dollars) to purchase a new ambulance to replace the 1989 Ford Econoline Ambulance Van Capital Reserve Fund and $1200(One Hundred Twenty Thousand Dollars) to be raised from the Amulance Billing Special Revenue Fund. NO MONEY TO BE RAISED FROM TAXATION” In a discussion on Article 20, the board had a question of the source of funds for the ambulance vehicle. The only other change made was to modify the last line to “NO MONEY TO BE RAISED FROM NEW TAXATION.
ARTICLE 2: “To see if the Town will vote to establish the “new Town Safety Complex and Town Offices Capital Reserve Fund under RSA 35: I for the construction of a new safety complex, Offices, Library and Historical Society; and to raise and appropriate accumulated funds from successor years in specific amounts; and to raise and appropriate $100,000.0 (One-Hundred-Thousand) for 2006 from the Unreserved Fund Balance.” The board discussed the details of the grant, which stipulated that the Historical Society and Library offices and space be included in the proposal to receive the grant funds. The board had no amendments to this article.
ARTICLE 3: “To see if the Town will vote to establish the Infrastructure Task Force, appointed by the Budget Committee, to study, prioritize, and bring forth a plan to address the problems with out infrastructure (roads, water, buildings, and cemeteries). The Task Force will be made up of 7 members, one from each Town department, preferably a non-department head where possible, and 2 members from the community at large; and further to raise and appropriate the sum of $500 (Five-hundred dollars) for expenses. Their findings and plan to be presented to the Budget Committee in November of 2006.” The board did not have any amendments to this article.
ARICLE 4: “To see if the Town will vote to create a Special Revenue Fund to be known as the Planning Revenue Fund, per RSA 31:95-c. This fund shall be established to collect and segregate all building permit fees and inspection fees from the general fund. Said fees will be used exclusively to fund the Building Inspection and Enforcement Officer’s functions of the Building Inspection/Enforcement officer portions of the budget. The board had no amendments to this article.
Article 5: To see if the Town will vote to raise and appropriate $50, 000.00 (Fifty-Thousand Dollars) to upgrade the Fire Station to house the new ambulance and repairs to the Police/Fire Station, the funds to be raised from the Buildings Capital Reserve Fund. NO MONEY TO COME FROM TAXES” The board agreed to change the final sentence to “NO MONEY TO BE RAISED FROM NEW TAXATION”. In addition, the board explained that the $10,000 increase in was due to additional improvements needed to made to the facility.
Article 6: “To see if the Town will vote to raise and appropriate $13,841.56 (Thirteen Thousand Eight Hundred-Forty-One Dollars and Fifty-Six-Cents) for the 2006 Disposal of bulky waste, construction debris, tires, refrigerators, propane tanks, televisions, florescent light bulbs, and the purchase of small tools and equipment needed at the Transfer Station. The appropriation will be from March 2006 through March 2007. The appropriation will be raised from the Recycling Special Revenue Fund established at the 2001 Special Town Meeting for this purpose. NO MONEY TO BE RAISED BY LOCAL PROPERTY TXES”. The board agreed to amend the last sentence to read “NO AMOUNT TO BE RAISED FROM NEW TAXATION”. The board had no additional amendments.
Article 7: “To see if the Town will vote to create the position of Town Administrator and to raise and appropriate the sum of ($48,000.00) Forty-Eight Dollars, plus benefits. The position will oversee the general operations and duties of the Town and assist the Board of Selectmen”. The first amendment made was to “including benefits”, rather than “plus benefits”. Selectman Strasser stated that he was no longer in favor due to the quality of the current office staff, and believes that the Town should focus on completing its obligations and requirements according to the state RSAs. Chairman Ouellettes said that this should still be brought up at the deliberative session as it was approved last year. Selectman Strasser made the motion to remove this article, which was seconded by Selectman Wright. The motion passed 2-1.
Article 8: “To see if the Town will vote to raise and appropriate the sum of $30,000.00 (Thirty-Thousand-Dollars) for the training of the office staff, also for organizing records and overtime the staff”. The board discussed the need to train the staff and organize the records within the town offices. The board had no additional changes to the Article.
Article 9: Removed at the request of the Budget Committee.
Article 10: Removed at the request of the Budget Committee.
Article 11: “To see if the Town will raise and appropriate the sum of $10,000.00 (Ten Thousand Dollars) to be placed in the Landfill Closure Capital Fund established for that purpose.” The board had no amendments to this article.
Article 12: “To see if the town will vote to reinstate a Cemetery Board of three Trustees per RSA 289:6, III. The cemetery trustees shall be voted into 1,2, and 3 year initial terms with three year terms thereafter in accordance with RSA 289:6, I. The cemetery trustees shall assume the powers and duties RSA 289:7 and shall maintain records in accordance with RSA 289:5. Also to see if the town will vote to raise and appropriate the sum of $700.00 for payment to the trustees, $200 per year and 4300 for the chairperson. The Trustees of the Trust Funds will continue to oversee any trust funds and perpetual care funds that may come to the Town.” According to Selectman Strasser, the Trustees will continue to oversee the funds and the board will oversee the operating procedures/requirements of the Cemetery. Selectman Strasser made a motion to replace “reinstate” with “establish”, which was seconded by Selectman Wright. The motion passed unanimously.
Article 13: “To see if the Town will raise and appropriate the sum of $10,000.00 (Ten-Thousand Dollars) to purchase two (2) laptop computers and related equipment, one to be placed in each of the two police cruisers. This money will be used for the first year subscription to the police department records management system. These computers will greatly enhance officer productivity and safety. The police Department is pursing a grant reimbursement possibility of $4200 (Forty Two Hundred Dollars) through the New Hampshire Highway Safety Agency.” Selectman Strasser made a motion to add “for a net cost to the town of $5800, which was seconded by Chairman Ouellette. The motion passed unanimously.
Article 14: “To see if the Town will vote to raise and appropriate the sum of $2000.00 (Two Thousand Dollars) for the purpose of a donation to the Coalition Communities in Portsmouth, New Hampshire which involves 34 (thirty four) New Hampshire cities and towns committed to ensuring a fair and sustainable education funding solution, without the statewide property tax, that guarantees every New Hampshire school child an equal education opportunity”. According to Selectman Strasser, the Town has saved over $176K through this program. There were no amendments to the article.
Article 15: “To see if the Town will vote to raise and appropriate the sum of $490.00 (four hundred-ninety dollars) for the Budget Committee to be expended in the following manner:
Clerk to take minutes $300.00
Office Supplies $190.00
If a member of the Committee will do the minutes the $300.00 will be returned to the General Fund. This will become a budget item in the following year, 2007.” There were no amendments to this article.
Article 16: “To see if the Town will vote to raise and appropriate the following sums to be placed in the Capital Reserve Fund as listed:
Police Cruiser CRF $12,000.00
Fire Truck and Equipment CRF $10,000.00
Highway Equipment CRF $10,000.00
Pick-up Truck CRF $5,000.00
Emergency Van CRD $5,000.00
Land and Buildings CRF $30,000.00
Computer Technology CRF $2,000.00
Library Improvement CRF $2,000.00
Total to be appropriated to the CRF is $76,000.00
Selectman Strasser made a motion to change “Pick-up Truck” to “Municipal Truck”, which was seconded by Selectman Wright. The motion passed unanimously. The board also discussed the source for funding for the Emergency Van. The board agreed to wait on approving Article 1 until the source of funding has been confirmed.
Article 17: “To see if the Town will vote to raise and appropriate $250.00 (Two-Hundred-Fifty Dollars) for the American Red Cross.” The board had no amendments to this article.
Article 18: “To see if the town will vote to raise and appropriate $2000.00 (Two-thousand dollars) to the Lynsey House, one of the only homeless shelters in Northern New Hampshire. The board had no amendments to this article.
Article 19: “To see if the town will vote to raise and appropriate the sum of $1,600.00 (Sixteen-Hundred Dollars) for the Caleb Group Interfaith Volunteer Caregiver program that serves the needs of elderly people in the community.” There were no amendments to this article.
Article 20: “To see if the Town will vote to raise and appropriate the sum of $800 (Eight-Hundred Dollars) for the Tri County Community Action Program for such service to the Town as fuel assistance, food pantry, and commodity good and information service for the elderly, disabled, and low income residents of Carroll. The board had no amendments to this article.
Chairman Ouellette made a motion to vote on all the articles except for the first one, which was seconded by Selectman Wright. The motion passed unanimously.
Additional New Business:
Ms. Claire Gritzer requested that the Town give PSNH approval to install a light on the telephone pole at the back part of the buildings, currently individuals are dropping glass bottles and it has become unsafe. Selectman Strasser made a motion to approve the additional street light, which was seconded by Chairman Ouellette. The motion passed unanimously.
Ms. Claire Gritzer raised some questions regarding the operation of the water meters, which was answered by the Town Road Agent, Billy Rines. In addition, Selectman Strasser informed Mr. Rines that the new code now required 1inch lines.
Selectman Wright raised the concern over the downstairs toilets and requested that they be cleaned and repaired for the use of individuals using the gym facilities.
Ms. Linda Dowling raised concerns over the production of the Town Report and Warrant Articles. According to Selectman Strasser, the Town will continue to work on this.
A citizen, Dale Shakespeare, raised concern over the transfer to Time Warner from Adelphia. Chairman Ouellette informed him of the Town’s representative in Littleton, who would be a good person to touch base with.
Selectman Wright requested that the Secretary put an ad in the Salmon Press to put the trailer out to bid. She should talk to Bill Dowling regarding the exact wording.
Mr. Bill Dowling asked about the purchase of land for the Historical Society and Library. According to members of the community and Board Members, the Town first needs to buy the land and raise funds so architectural plans can be formulated. Only after this is accomplished can the Town apply for grants.
Selectman Strasser presented a draft of a Town of Carroll Newsletter. The board and members of the community discussed changes and modifications.
The board also discussed the Bode Miller building permit and an error on the Building Permit regarding the allowable height. The Secretary was instructed to write a letter to the contractors informing them of the error and the correct height.
As there was no additional business, Chairman Ouellette made a motion to go into executive session, which was seconded by Selectman Strasser. The motion passed unanimously.
At the close of executive session, Chairman Ouellette made a motion to return to public session and seal the minutes from executive session; which was seconded and the motion passed unanimously. The selectmen signed a warrant for water tax abatements. A motion was made to adjourn for the evening, which was seconded, and passed unanimously.
Respectfully submitted,
Lindsay Straw
Secretary to the Selectmen