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Minutes of 06/06/2011

June 12th, 2011

Carroll Board of Selectmen
Meeting Minutes
June 6, 2011

"These minutes of the Town of Carroll Select Board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions, deletions and corrections by the Select Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSA 91-A:2."

Minutes recorded by Maryclare Quigley, Secretary

Board members present: Mark Catalano, Bonnie Moroney, Bill Dowling

The meeting was called to order at 7:00 PM by Chairman Catalano

Members of the public present: Roberta McGee, Greg Hogan, Frank Maturo, Jim Covey, Lisa Covey, Ike Ikasalo, Kelly Trammell, Carmine Fabrizio, Mike Gooden, Scott Sonia, Butch Garneau, Buddy Pearce, Jane Pearce, Chris Pappas, Jeff Duncan, Tadd Bailey, Dan Walker, Bill Smalley, Bob Stalaboin, Evan Karpf, George Brodeur

Pledge of Allegiance

The Board announced the approval of bills and signing of checks.

The Secretary said she had a couple of “typos”, one on page 2, line 4 “she” was written twice and page 4, line 3, an “s” on the word “meeting” that should be deleted. Chairman Catalano made a Motion To: Accept the minutes of May 23, 2011, as amended. Selectman Moroney seconded and the Motion passed unanimously.

Stan Borkowski’s report was received and posted.

Chairman Catalano opened the single bid for the Fire Department pick-up truck, This was from Tri-State Auto Brokers from Exeter, NH, and was for $833. Selectman Moroney made a Motion To: Accept the bid. Selectman Dowling seconded and the Motion passed unanimously.

The following items were approved and signed:

Town Hall Use Permit Application – For a surprise party, so the name was not stated
Water Warrant – Gilman, Ellis, O’Brien
Property Tax Abatement/Refund – Johnson This was for 2010 and had been previously
approved, but the paperwork was overlooked.

Pertaining to a question about credit card use in the Town Clerk’s Office from the previous meeting, Kelly Trammell advised the Selectmen that she had starting looking into this back in January, but had stopped when the spending freeze was put on. She said there are costs related to getting this up and running and she doesn’t’ know whether to continue or not. In her research, she said she found out that the Town would have to have its own website and though the one currently used does not belong to the Town, the Town owns a website called “Town of Carroll.org.” It was noted that perhaps this would be better at this stage than the one used which is “Twin Mountain.org” and would be more inclusive of the whole town. This was set up by Mr. Francis many years ago and generously given to the Town, but the family maintained ownership. Setting up the new site would cost about $2,700 but our website manager, Veronica Francis at Notch Net told Mrs. Trammell that she understands this is a lot of money and to help the budget would be happy to take payment over a two-year period. We currently pay $800 a year to maintain the site and if we own it, the cost would be reduced to $400 a year. Mrs. Trammell provided the Selectmen with three packets for companies which would help with the set up and running of such a program. There was also discussion of the various amounts and types of fees to be charged, which would all be absorbed by the customer, as after the initial set up, there is no cost to the town. There are still a number of questions which Mrs. Trammell will work on and the Board agreed to move forward with this project.

Chairman Catalano had the contract from Coppola Rockburn for the financial review. He said it states if begun by June 1, it will be completed by June 30, however, they will be six days behind as he chose to bring it to the meeting rather than email it to the other Board members – so this will now be June 6 and July 6. Chairman Catalano then asked his colleagues to which line in the budget the charge should be allocated. There were suggestions of “Legal” among others, but Selectman Moroney said it should be the “Audit” line as basically that is what this is, and it should be as close to the use as possible. Chairman Catalano made a Motion To: Take the cost from the Audit line and to sign the contract. Selectman Dowling seconded. With a vote of 2 ayes and 1 abstention, the Motion passed.

Scott Sonia reported about the water leak on Route 115 the past Thursday and Friday. A part had rotted and broken away from the main which after a lot of hard work, they finally found was twelve feet down. He said there were six to twelve residents out of water during the time and thanked everyone for their patience. He said Butch Garneau donated his time during the emergency and thanked Danny Garneau and DJ Garneau for all of their help and hard work, and Jay Ouellette for the use of his parking lot.

Other

There was a letter from the Mitchell Group asking the Board if they would prefer to have their records returned to the Town for storage or if they wanted to leave them for storage with them. Chairman Catalano signed to have the files be returned. This will be sent to the Mitchell Group.

Chairman Catalano read a letter from Jim and Lisa Covey of the Profile Deluxe Motel of the excellent job the crew of Greg Hogan and Scott Sonia did removing unsightly tree stumps from Little River Road and for the wonderful care in general of the Town roads. A copy of the letter is posted on the bulletin board.

Butch Garneau stated that he thought someday someone would have to think about proper storage for the Town files – referring to the Mitchell letter. It was noted that we do have several fireproof files. However, what we really need is a fireproof room on the premises or off-site storage (electronically or otherwise), but it was also noted that the cost is prohibitive.

Evan Karpf said he had recently attended a health officers’ convention. A major concern, with all of the rain and flooding lately, is the mold that has developed everywhere. He advised the best thing to do is dry up the water as quickly as possible and if this is done within 24 hours, mold can pretty much be avoided. There are currently no laws regarding mold.

Dr. Karpf also said there continues to be concern about lead paint in older homes, so he advised people to be aware of this. He pointed out there is a law regarding disturbance of painted areas.
If it is over a certain amount of space, lead levels have to be checked with remediation required if it turns out to be positive.

Chairman Catalano showed the framed copy of the Mission Statement approved by the Selectmen a while ago and said it will be hung in the hall near the Selectmen’s Office.

Scott Sonia said he neglected to thank the Carroll Police Department for all their help during the water emergency and said it was greatly appreciated. He said Chief Trammell came off vacation to help which he appreciated.

Mike Gooden announced that the boulder at the Crawford Cemetery has been engraved and is in place. He said it looks very nice and they have received many compliments.

With the Fourth of July Holiday coming up, it was noted that two meetings would have to be held in consecutive weeks, so there will be a meeting on Monday, June 13, 2011.

As there was no further business, the Board was polled and went into non-public session for legal and three town aid matters at 8:26 p.m.

At the close of Non-Public Session, Chairman Catalano moved to return to Public Session and seal the minutes from Non-Public Session. Selectman Moroney seconded and the Motion passed unanimously.

There being no further discussion, Chairman Catalano made a Motion to: adjourn the meeting. Selectman Moroney seconded and the Motion passed unanimously. Chairman Catalano declared the meeting ended at 9:14 p.m. The next meeting will be Monday, June 13, 2011.

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