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DRAFT Minutes of 11/14/2011

November 18th, 2011

Carroll Board of Selectmen
Meeting Minutes
November 14, 2011
DRAFT
"These minutes of the Town of Carroll Select Board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions, deletions and corrections by the Select Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSA 91-A:2."

Minutes recorded by Maryclare Quigley, Secretary

Board members present: Mark Catalano, Bonnie Moroney, Bill Dowling

The meeting was called to order at 7:00 PM by Chairman Catalano

Members of the public present: Frank Maturo, Linda Dowling, Greg Hogan, Scott Sonia, Jeremy Oleson, Mike Gooden, Evan Karpf, Jeff Duncan, Mary Devine, Bob Stalaboin

Pledge of Allegiance

Frank Maturo and Linda Dowling filmed the meeting.

The Board announced the approval of bills and signing of checks.

Selectman Dowling referred to last week’s meeting when Al Strasser spoke of employee benefits and said it was illegal to pay them for unused vacation and sick time at the end of their employment. He said the only issue is that currently these are not funded, but that this is covered by State law, RSA 275:43, that says these must be paid at the time of leaving or when the employee wants to use it. Chairman Catalano said the documentation from Mr. Strasser regarding article 36.2 in the current employee manual has not been part of it because it stipulates a vote by the public which has not yet taken place. After brief discussion, it was noted by Selectman Dowling that the issue is that once it is accrued, it must be paid as mandated by State law, as RSA’s supersedes all else.

The following item was approved and signed:

Town Hall Use Permit Application – Mason

Selectman Moroney gave an update of the Safety Committee inspections. She said because of conflicting schedules and various classes, the last two for the year were done in October and November. October’s was at the Transfer Station and at a prior inspection it was determined that a fence needed to be put up at the loading dock which was completed. There should be safety paint put on this which has been purchased and Mr. Dowling said it will get done. The November inspection was at the Police Station and basically it was the condition in general. It was determined that the ammunition should be in a locked cabinet and the cost of this is being looked into.

Chairman Catalano said the tax rate for 2011 has been set at $13.55. The Town rate went from $1.94 to $2.80 and this includes all the warrant articles. He explained we used $80,000 for the overlay, which covers tax abatements, and last year it was $35,000. We used $191,087 from the Unreserved Fund Balance to help reduce taxes. Last year we used $500,000, the highest ever used. He said the tax rate increase was less than 10%.

Other

The Secretary said she had emailed the lawyer as requested at the last meeting, to find out when they might have their review of the new employee manual completed. Attorney Tanguay called on Thursday and said he hoped to have by the end of the week of November 14, as he found a number of things with it and needed to be sure he had enough time. Chairman Catalano spoke of setting up a meeting with the employees on the 21st, as he said we would do when it was completed. At this point, Selectman Moroney said she had planned to discuss not having a meeting next week as it is Thanksgiving week and she felt it was a good time for a break. Thus it was decided to set up a meeting with the employees at a later date.

Scott Sonia came to discuss upgrading the water meter reading software. He has spoken with various companies and has received two quotes. One was from Ti-Sales for $10,681 which includes $1,000 to set up. The other was from E.J. Prescott for $6,600. Mr. Sonia said their original price had been $7,600 and he called back and asked them if they could “sharpen their pencil.” The Board commended him for that! He said he would like to make the purchase from E.J. Prescott and would like to use the money reimbursed (in August) for the accident from May, 2010 toward this. While comparing and discussing the two quotes, Mr. Sonia explained the handheld computer is outdated now and if it breaks there is no repair for it – it is past being supported. The pocket reader communicates with it so it won’t affect the billing software as it’s already integrated. It was noted the equipment was purchased around 1994 even though it really was not used until a few years ago. Selectman Moroney made a Motion to: Move forward and get the new equipment from E.J. Prescott. Selectman Dowling seconded and the Motion passed unanimously.

Selectman Moroney reported on the Spaghetti Dinner and raffle held the previous Saturday to benefit the Town of Carroll Food Pantry. She said it was a great success and they made in excess of $2,000. She said there was a lot of good help, a lot of donations and good support. A lot of people worked very hard and she thanked everyone involved.

As there was no further business, the Board was polled and went into non-public session for personnel matters at 7:30 p.m.

At the close of Non-Public Session, Selectman Dowling moved to return to Public Session and seal the minutes from Non-Public Session. Selectman Moroney seconded and the Motion passed unanimously.

There being no further discussion, Chairman Catalano made a Motion to: adjourn the meeting. Selectman Moroney seconded and the Motion passed unanimously. Chairman Catalano declared the meeting ended at 8:46 p.m. The next meeting will be Monday, November 28, 2011.

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