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Minutes of 10/20/2014 DRAFT

October 21st, 2014

Carroll Board of Selectmen
Meeting Minutes
October 20, 2014

DRAFT

“These minutes of the Town of Carroll Select board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions, deletions and corrections by the Select Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSA 91-A:2.”

Minutes recorded by Maryclare Quigley, Secretary

Board members present: Bonnie Moroney, Paul Bussiere and David Scalley.

The meeting was called to order at 7 p.m.by Chairman Moroney.

Members of the public present: Terry Lapointe, Steve Lapointe, Nancy Mitiguy, Kathy Saffian, Joan Karpf, Debbie Szauter, Imre Szauter, Dianne Hogan, Michael Hogan, Richard Krapf, Brian Mycko, Donna Foster, Jeremy Oleson.

Pledge of Allegiance

The meeting was filmed by Nancy Mitiguy.

The Board announced the approval of bills and signing of manifests.

Selectman Scalley made a Motion To: Approve the minutes of 10/6/2014 as written. Selectman Bussiere seconded and the Motion passed with 2 Yeas. Chairman Moroney abstained as she was not in attendance at the meeting.

Greg Hogan, Road Agent, had previously spoken about putting an ad in the paper to sell an old Fisher plow that they cannot use anymore. The ad ran several weeks ago for sealed bids with a final receipt date of October 17, 2014. One bid was received which the Board opened and it was from Greg Hogan for $300. After little discussion, Chairman Moroney made a Motion To: Accept Mr. Hogan’s bid. Selectman Bussiere seconded and the Motion passed unanimously.

Chairman Moroney said she asked to do the Capital Reserve Fund articles now in case they might want to change anything. She read each article as follows:

“To see if the Town will vote to raise and appropriate $15,000 (Fifteen Thousand Dollars) to be placed in the Municipal Truck Capital Reserve Fund.”

“To see if the Town will vote to raise and appropriate $18,000 (Eighteen Thousand Dollars) to be placed in the Police Cruiser Capital Reserve Fund.”

“To see if the Town will vote to raise and appropriate $10,000 (Ten Thousand Dollars) to be placed in the Highway Equipment Capital Reserve Fund.”

“To see if the Town will vote to raise and appropriate $2,000 (Two Thousand Dollars) to be placed in the Computer Technology Capital Reserve Fund.”
“To see if the Town will vote to raise and appropriate $2,000 (Two Thousand Dollars) to be placed in the Library Improvement Capital Reserve Fund.”

“To see if the Town will vote to raise and appropriate $10,000 (Ten Thousand Dollars) to be placed in the Landfill Closure Capital Reserve Fund.”

“To see if the Town will vote to raise and appropriate $35,000 (Thirty Five Thousand Dollars) to be placed in the Road Improvements Capital Reserve Fund.”

“To see if the Town will vote to raise and appropriate $30,000 (Thirty Thousand Dollars) to be placed in the New Land & Building Capital Reserve Fund.”

There was a brief discussion on the amount for the road improvements fund and if this is sufficient. It was felt that when something is actually done, they will have to plan to do major work as all the roads are so bad and that it would most likely require a bond. Chairman Moroney made a Motion To: Approve all funds as written. Selectman Scalley seconded and the Motion passed unanimously.

The Secretary asked if they also wanted to make their recommendations on the articles now and which they did. Therefore, Chairman Moroney made a Motion That: The Selectmen recommend all Capital Reserve Fund warrant articles. Selectman Bussiere seconded and the Motion passed unanimously. The Secretary said each article will carry “recommended by the Select Board 3 to 0.”

The following items were approved and signed:

Oath of Office – Mycko, Alternate on Planning Board, Term Expires March, 2018
Water Warrant – Stohl, Murphy, Brown, Riverside Trust
Town Hall Use Permit Application – WMRHS JROTC/Nelson; WMRHS JROTC/Hogan; Mason

The Secretary said at the last meeting that Planning Board Chair, Donna Foster, as requested by the Planning Board, had spoken to the Board about two items which they recommended be done: the first being that North Country Council has a program which they will do a complete cost analysis and options on the Transfer Station/Recycle Center free of charge to the Town. The Select Board agreed to this and the Secretary said this is underway, with the first meeting being this Wednesday. The second item was requesting that the Master Plan Committee get a six-month extension beyond the expiration at the end of December, as they just received new information and need more time to complete the project. The Select Board agreed to this also, and the Secretary spoke with our representative at DRA, who said as long as we have a contract, we can encumber the money at the end of this year. She also stated the extension will be for a year, not just six months. The Secretary also communicated with Tara Bamford from NCC, and when she returns to the office, she will amend the contract for the extension and send it for the Selectmen to sign.

Chairman Moroney read the attached letter which the Select Board had actually been received at the previous meeting from Tammy Dubreuil. They chose to have it reviewed by Town Counsel who said it is a public record.

Donna Foster, Chair of the Planning Board, had sent an email to the Board regarding wireless towers. Richard Krapf, Planning Board member, had spoken with a company which would work with the Planning Board through the process should anyone wish to install a tower in Carroll. Mrs. Foster asked if the Agreement could be sent to Town Counsel for review, as the Board feels this would be a good thing. After brief discussion, Selectman Scalley made a Motion To: Send this to Town Attorney for review. Selectman Bussiere seconded and it passed unanimously.

Other:

Chairman Moroney said they had spoken about doing employee evaluations and asked the Secretary to ask the department heads to start them on their employees.

Chairman Moroney also asked now that budget season for the Select Board is finished, if the Board would like to go back to meeting every other week. They felt it would be a good idea, therefore, Chairman Moroney made a Motion That: The Select Board meetings go back to every other week. Selectman Scalley seconded and the Motion passed unanimously.

Michael Hogan requested that the Municipal Truck Capital Reserve Fund be looked at again. He feels $15,000 may not be enough money given that this year about $85,000 had to be put with the amount from the CRF to purchase the big truck. Chairman Moroney explained that was because they had bought a truck the year before last because it took so long to get approval for one that both had to be replaced so close together. Mr. Hogan reiterated that they please re-examine the numbers, which Chairman Moroney said they would.

Joan Karpf spoke regarding the warrant article this year that the Town forgive attorney expenses in the Rines case and asked if the Board had moved on that. They said this case is still being worked on with the attorneys and there has been no agreement yet and they have not made any decisions on legal fees.

Kathy Saffian said she had been away when the Board voted to remove the William Dowling sign from the Transfer Station. She said she felt badly because of the reasons given for doing so. She said she had heard it may happen soon after Bill left, but there had been nothing in the minutes about this even when the Select Board talked about looking into zero-sort and other things at the Transfer Station. She said she felt it was not right especially in view of the fact that they were able to present a petition to the Select Board with 254 names affirming the way people felt about the existing situation. She said Bill Dowling worked hard to get it where it did go and felt he deserved better than the way it was handled. Selectman Bussiere said she was reacting to what she had heard which was not necessarily the whole story and he will put a response together for later.

As there was no further business, the Board was polled to go into non-public session, per RSA 91-A-3 for personnel and town aid at 7:37 p.m. Chairman Moroney voted yes; Selectman Bussiere voted yes; Selectman Scalley voted yes.

At the close of non-public session at 8:03 p.m., Chairman Moroney moved to return to public session and seal the minutes from non-public session. Selectman Scalley seconded and the Motion passed unanimously.

There being no further discussion, Chairman Moroney made a Motion to adjourn the meeting. Selectman Bussiere seconded and the Motion passed unanimously. Chairman Moroney declared the meeting ended at 8:05 p.m. The next meeting will be Monday, November 3, 2014.

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