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DRAFT Minutes of 9/26/2011

October 3rd, 2011

Carroll Board of Selectmen
Meeting Minutes
September 26, 2011
DRAFT
"These minutes of the Town of Carroll Select Board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions, deletions and corrections by the Select Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSA 91-A:2."

Minutes recorded by Maryclare Quigley, Secretary

Board members present: Mark Catalano, Bonnie Moroney, Bill Dowling.

The meeting was called to order at 7:00 PM by Chairman Catalano

Members of the public present: Greg Hogan, Roberta McGee, Al Strasser, Frank Maturo, Ben Jellison, Kelly Trammell, Mike Gooden, Carmine Fabrizio, Ann Fabrizio, Claire Gritzer, Bill Smalley, Scott Sonia, Joyce Charrette, Bill Vecchio, Dave Scalley, Dan Walker, Jeff Duncan, John Gardiner, Evan Karpf, Joan Karpf

Pledge of Allegiance

Frank Maturo filmed the meeting.

The Board announced the approval of bills and signing of checks.

Approval of the minutes was tabled.

Selectman Dowling left the table and joined the audience from where he presented his budget for 2012 as follows:


01-4324-10-100 RECYCLE SUPERVISOR $23,395.00
01-4324-10-101 RECYCLE ATTENDANT $12,285.00
01-4324-10-102 RECYCLE SALARIES $708.75
01-4324-10-200 RECYCLE LICENSES $150.00
01-4324-10-202 TRAINING $750.00
01-4324-10-203 RECYCLE TELEPHONE $1,200.00
01-4324-10-300 RECYCLE MSW HAUL $4,687.74.00
01-4324-10-301 RECYCLE BULKYWASTE HAUL $1.00
01-4324-10-302 TIRES $1.00
01-4324-10-303 REC CTR C&D TRUCKING $1.00
01-4324-10-304 REC CTR TIPPING FEES $19,849.35
01-4324-10-400 TS SITE WORK $1.00
01-4324-10-401 TS EQUIPMENT PURCHASE $1.00 (to be funded from the
Recycling Equipment Special Revenue Fund)
01-4324-10-402 TS RECYCLE EQUIP REPAIR & MAINT $1.00
Special Revenue Fund
01-4324-10-403 TS LP GAS $50.00
01-4324-10-404 RECYCLE ELECTRICITY $2,048.28
01-4324-10-500 ASSOCIATION DUES $50.00
01-4324-10-505 CONTAINER LEASE $702.48
01-4324-10-515 SUPPLIES $1.00
01-4324-10-516 CLOTHING ALLOWANCE $900.00
01-4324-30-100 RECYCLE MICS $1.00

TOTAL $66,784.60

Mr. Dowling explained his budget and went on with his warrant articles. He raised his warrant article for Special Revenue Funds to $20,000 from which he will pay for equipment repairs, maintenance and tires for the Bobcat, container lease for the C & D and tires, roof coating for eight storage trailers, etc. The warrant article for maintenance of the old landfill remains at $1,000 and the warrant article for ground-water monitoring remains at $8,736, with payment for both being withdrawn from the Landfill Closure Capital Reserve Fund. Mr. Dowling’s last warrant article is to hold a household hazardous waste collection for $1,500. Because the State has stopped offering grants, the entire amount will be raised by taxation.

Dan Walker presented the Emergency Management 2012 budget which remains the same as in 2011, as follows:

01-4290.10-100 Director Salary 1
01-4290.10-101 Assist. Director Salary 0
01-4920.10-200 Training 1
01-4920.10-201 Radio 100
01-4290.10-202 Emergency Center 1

TOTAL 103



Ben Jellison followed with the Moderator’s budget for 2012. Mr. Jellison explained his budget is basically determined by the number of elections in any given year. As there will be four in 2012, his budget will increase from 2011. He had a comparison of budgets and elections from 2008 and showed that this budget is substantially lower than the 2008 which was the highest of these five years.

2011 2012
01-4140.10-130 Supervisors Sittings 250 300
01-4140.10-135 Town Meeting Supervisors 1 1
01-4140.10-136 Supervisors Elections 150 150
01-4140.10-150 Moderator 300 300
01-4140.10-200 Supervisors Expenses 100 100
01-4140.10-201 Advertisements 300 300
01-4140.10-202 Moderator Expenses 250 400

TOTAL 2,501 3,651

Budgeted Total #Elections
2008 $ 4,751 4
2009 2,851 1
2010 3,801 3
2011 2,501 1
2012 (Proposed) 3,651 4


Claire Gritzer, Chair and Treasurer, presented the budget for the Trustees of the Trust Funds. She advised this will remain the same as that for 2011 and added that most is required by law.

01-4130.10-138 Salaries 840
01-4130.10-141 Supplies 75
01-4130.10-140 Travel & Training 500

TOTAL 1,415

The Salary line is broken down at $313 for the Treasurer & Chair with 5 extra hours for the time devoted to investments and all that is entailed and $263.50 for each of the Secretary and Bookkeeper. Supplies would be ink, postage, etc. and Training/Travel are association dues and meetings which are required.

Mrs. Gritzer gave a summary of the various funds and accounts the Trustees oversee including three certificates of deposit at the Connecticut River Bank and the four certificates of deposit at the Laconia Savings Bank as well as the various funds in PDIP and Edward Jones accounts. Details of all are on record in the Office.



John Gardiner, Treasurer of the Library Trustees presented the Library budget. He acknowledged the budget is the same as 2011’s and went on to say the Library has basically been level-funded for the last six years.

2011 2012
01-4550.10-201 Books 1,800 1,800
01-4550.10-202 Subscriptions 60 60
01-4550.10-205 Miscellaneous 100 100
01-4550.10-208 Capital Items 500 500
01-4550.10-210 Computer/Software 500 500
01-4550.10-215 Audio/Video 350 350
01-4550.10-218 Dues/Training/Seminars 100 100
01-4550.10-220 Office Supplies 300 300
01-4550.10-222 Mileage 250 250

Sub-Totals 3,960 3,960

01-4550.10-100 Librarian Salary 8,774 8,774
01-4550.010-200 Telephone 500 500

GRAND TOTALS 13,234 13,234

Mr. Gardiner said the Trustees believe they have managed the affairs of the Library as effectively as possible and that cutting their budget would negatively impact their services. Chairman Catalano said the Board realizes there is no way some budgets can be cut by 25% as they do understand the difficulty with rising costs and all.

Scott Sonia presented the water budget, which again is basically the same as last year’s. Mr. Sonia said they trying to get some consistency as they don’t want to have to raise rates and therefore couldn’t make big changes. While they reduced it somewhat in some areas, others had
to be increased. (This budget was scanned and did not reproduce, it has been attached.)


The following items were approved and signed:

Letter re signage to Evan Karpf
Letter re signage to Bruce Seymourian
Town Hall Use Permit Applications (2)
Water Warrant – Goodrow
Water Warrant, 2011 Bills – Third Issue
Sign Permits – Stajole Real Estate

The two Town Hall Use Permit Applications are for surprise birthday parties,
so the Selectmen were asked not to divulge the name, but they are on the forms. The sign permits are for the Twin Mountain Country Store who are changing oil vendors to Irving and they wish to replace the current signage.

Other:

The Secretary said she had spoken with several companies about locking in prices for oil for the winter. It was noted that being able to get service is also a major concern and part of the issue. Irving Oil came in with a quote of $3.209/gallon with services prices of $78 per hour during regular hours and $115.50 per hour for nights and weekends. In all cases, there would be a $35 trip fee. Stiles Fuel quoted at $3.199/gallon and their fees are $75.00 and $112.50 with no trip charge. A third one wasn’t received. It was pointed out we have used Stiles for many years and they have been very good. Chairman Catalano made a Motion to: Go with Stiles for $3.199 and Selectman Dowling seconded. The Motion passed unanimously. (Though this was noted in the minutes for September 19, it actually took place in the meeting on September 26). Selectman Moroney asked that we request the number of total gallons consumed last year from our oil company.

Selectman Dowling noted that at a previous meeting the subject of putting the actual tally of votes on a warrant article was brought up as a reminder, which the Selectmen had voted to do. He just wanted to point out that it has since become law that they are required to do so.

He also spoke of the ordinances and said they should go back to the Police Chief as again, laws have changed. One such change is our ordinance says no alcohol in hallways within apartment buildings, and we no longer have control over that, and that no dogs are allowed at the Recreation area, which if they are on leashes, we cannot stop. It was reiterated that we need to find out if these were initially passed by the legislative body – and as some go back to 1986 or so, it could take some research. The Board agreed these should not go to legal inquiry until the Chief is able to research them, both for changes in the law and to add the RSA which applies to them.

Chairman Catalano spoke of the Town’s School Board representative coming to a meeting. The Secretary said she had spoken with Annette Marquis after the Board suggested it previously and Mrs. Marquis said she’ll be happy to attend to update on what’s going on. This would be at a later date, probably in October, when she is able to come. The Chairman reiterated they may want to ask a few questions and offer any help they may be able to give if Mrs. Marquis is having any problems.

Sgt. Smalley said he understood though he had signed vehicle titles for the last 25 or so years, the Board said he is not authorized to do so, so he brought the title for the Tahoe that had been involved in the accident for them to sign so it could be mailed to the insurance company. When asked, Sgt. Smalley said he had been in touch with the insurance company and is sending them a list of equipment that was inside or part of the vehicle. They are still testing some equipment to ascertain if it is still usable – others are very obviously not such as the light bar on top. The insurance settlement at this point, pertains only to the vehicle.

As there was no further business, the Board was polled and went into non-public session for town aid and personnel matters at 8:30 p.m.

At the close of Non-Public Session, Chairman Catalano moved to return to Public Session and seal the minutes from Non-Public Session. Selectman Dowling seconded and the Motion passed unanimously.

There being no further discussion, Chairman Catalano made a Motion to: adjourn the meeting. Selectman Moroney seconded and the Motion passed unanimously. Chairman Catalano declared the meeting ended at 10:05 p.m. The next meeting will be Monday

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